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Contract for Execution of the Grand Theatre Chiller Replacement

City & County of Swansea

This public procurement record has 1 release in its history.

Tender

17 Sep 2026 at 11:34

UK4 - Tender Notice
Summary of the contracting process

The City & County of Swansea is procuring works to replace the chiller system at the Grand Theatre in Swansea. The requirement covers installing a two-module chiller package at roof level, with the installation distributed across the upper roof, second floor and first floor. The works include the chiller and associated services, replacement of air-handling-unit cooling-coil pipework and valve arrangements, and installation of a buffer vessel, pumps and related equipment. This is a building-services and construction project involving cooling, refrigeration, mechanical installation and electrical fitting. The primary delivery location is the Grand Theatre, Swansea, and the buyer is a Welsh sub-central public authority.

The procurement has reached tender: the buyer invited offers through a below-threshold open competition. It comprises one lot, with bids submitted electronically through the eTenderWales portal. Enquiries had to be submitted by 8 October 2026 at 12:00, and tenders by 15 October 2026 at 12:00. The contract period is 30 October 2026 to 31 March 2027. Its estimated value is £300,000 excluding VAT and £360,000 including VAT. Price carries 80% of the evaluation, based on the price list and compensation event assessment. Quality carries 20%: technical capability 4%, project specifics 5%, stakeholder engagement 3%, supply-chain and subcontractor management 2%, and compliance with CDM Regulations 2015 6%.

This opportunity suits SMEs and voluntary, community or social enterprises with the capability to deliver commercial building-services works in a live theatre environment. Relevant suppliers are likely to have practical experience installing chillers, refrigeration and associated mechanical plant, including pumps, buffer vessels, air-handling-unit cooling coils, pipework and valves. Electrical installation and coordination across several floors and at roof level are also important. Bidders need to demonstrate technical capability and a project-specific delivery approach, engage effectively with stakeholders, and manage their supply chain and subcontractors. The evaluation places particular emphasis on compliance with the Construction (Design and Management) Regulations 2015, so competent project planning, site coordination, health and safety management and appropriately qualified delivery teams will be important.

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Notice Information

Notice Title

Contract for Execution of the Grand Theatre Chiller Replacement

Notice Description

The works feature the installation of a chiller package (2 modules) at roof level of the Grand Theatre, Swansea. The installation shall be split over several floors within the building. Upper Roof Level Second Floor First Floor Installation of chiller and associated services Replacement of AHU cooling coil pipework and valve arrangements Installation of buffer vessel, pumps etc.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077431
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088120-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

45310000 - Electrical installation work

45311000 - Electrical wiring and fitting work

45331230 - Installation work of cooling equipment

45331231 - Installation work of refrigeration equipment

45350000 - Mechanical installations

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20264 days ago
Submission Deadline
15 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Oct 2026 - 31 Mar 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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