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Provision and Management of the Council's Multi-Functional Device (MFD) fleet

Hull City Council

This public procurement record has 1 release in its history.

Award

17 Sep 2026 at 13:34

Award Notice
Summary of the contracting process

Kingston upon Hull City Council procured printing and related services for the provision and management of its multi-functional device (MFD) fleet. The requirement covers the council’s managed fleet of multifunction printers and associated printing services, supporting continuity of document production across council operations. Delivery and service activity are centred on Hull, where the council is based. The selected supplier is Ricoh UK Limited, an established provider of managed print and office technology services. The procurement is for services rather than goods or construction work, and is focused on maintaining an existing council-wide MFD operation while a replacement managed service requirement is prepared and mobilised.

The procurement is complete and the contract was awarded to Ricoh UK Limited. Kingston upon Hull City Council used a limited award procedure without prior publication of a competition, relying on an extension of the previous contract. The award date was 1 September 2026, when the contract was signed. The active contract runs from 1 September 2026 to 31 August 2027 and is valued at £180,000 including the stated currency of GBP. The requirement was evaluated on price. One bid was recorded. The arrangement extends the existing MFD fleet service for continuity while the council completes procurement and mobilisation of a new managed service requirement.

This award is useful market evidence for suppliers of managed print, multifunction devices and related printing services. A credible competitor would need to manage an established council-wide MFD fleet, provide reliable day-to-day service in Hull and maintain continuity during transition between managed service arrangements. The buyer selected an incumbent supplier through an extension of the previous contract, indicating that operational continuity and familiarity with the existing estate were important in this procurement. Suppliers considering comparable future council requirements should therefore be able to demonstrate robust fleet management, responsive support, service mobilisation and sufficient capacity for a large public-sector customer. Competitive pricing is particularly important because price was the stated evaluation basis.

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Notice Information

Notice Title

Provision and Management of the Council's Multi-Functional Device (MFD) fleet

Notice Description

Hull City Council (The Authority) varied it's existing contract with Ricoh UK Limited for the provision and management of the Council's Multi-Functional Device (MFD) fleet for a further 12 months from 1 September 2026 to 31 August 2027, to provide continuity of the existing service while the Council completes the procurement and mobilisation of its new managed service requirement.

Lot Information

Lot 1

Hull City Council (The Authority) varied it's existing contract with Ricoh UK Limited for the provision and management of the Council's Multi-Functional Device (MFD) fleet for a further 12 months from 1 September 2026 to 31 August 2027, to provide continuity of the existing service while the Council completes the procurement and mobilisation of its new managed service requirement.

Procurement Information

Extension of previous contract

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077467
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088217-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£180,000 £100K-£500K

Notice Dates

Publication Date
17 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hull City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HULL
Postcode
HU1 1AA
Postcode Area
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE11 Kingston upon Hull, City of
Delivery Location
TLE11 Kingston upon Hull, City of
Local Authority
Kingston upon Hull, City of
Electoral Ward
St Andrew's & Docklands
Westminster Constituency
Kingston upon Hull West and Haltemprice

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd.

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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