Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Cleaning Services

THE KEMNAL ACADEMIES TRUST

This public procurement record has 1 release in its history.

Award

17 Sep 2026 at 16:03

Award Notice
Summary of the contracting process

The Kemnal Academies Trust procured school cleaning services through the YPO Dynamic Purchasing System’s Building in Use – Support Services, Lot 2 for Cleaning and Caretaking. The requirement covered four education sites: Smarden Primary School, Portfield Primary Academy, Debden Park High School, and King Harold Business & Enterprise Academy. The work is a recurring cleaning and caretaking service supporting the day-to-day operation of academy premises. The buyer is The Kemnal Academies Trust, an education organisation based in Sidcup. The requirement was divided by school, allowing suppliers to provide cleaning services for individual sites rather than one undifferentiated estate-wide service.

The procurement is complete and contracts were awarded through a further competition under an established dynamic purchasing system, using a limited procedure without a prior call for competition. Pacific Support Services was awarded the Smarden Primary School lot at £85,340.56 and the Portfield Primary Academy lot at £264,488.24. Pendergate Limited was awarded the Debden Park High School lot at £1,111,238.54 and the King Harold Business & Enterprise Academy lot at £1,014,734.30. All contracts were signed on 17 June 2026. The contract starts on 1 July 2026 for Smarden and King Harold, 14 August 2026 for Debden Park, and 1 December 2026 for Portfield; all run to 30 June 2029, with extensions of up to two years. Five, seven, seven and six bids were received respectively. Evaluation weighted quality at 55% and price at 45% for each lot.

This award demonstrates demand from an academy trust for managed cleaning services across primary and secondary school settings, with requirements ranging from individual-site provision to substantial high-school operations. A credible future supplier would need dependable commercial cleaning delivery, the capacity to staff and manage school premises, and the operational controls needed to maintain consistent service quality across different academies. Quality carried greater weight than price, so evidence of effective mobilisation, supervision, service standards and performance management would be important alongside competitive pricing. The awards also show that both an SME and a larger cleaning company were successful, indicating that suppliers of different scales can compete where they can demonstrate suitable capacity. Familiarity with YPO’s dynamic purchasing system and further-competition route would also be relevant.

How relevant is this notice?

Notice Information

Notice Title

Cleaning Services

Notice Description

The Kemnal Academies Trust has awarded contracts for the supply of Cleaning Services under the YPO Dynamic Purchasing System 879 Building in Use - Support Services, Lot 2 Cleaning and Caretaking. The procurement was split into four Lots; Lot 1 Smarden Primary School, Lot 2 Portfield Primary Academy, Lot 3 Debden Park High School and Lot 4 King Harold Business & Enterprise Academy. The contract start dates are as follows: Lot 1 - 1st July 2026 Lot 2 - 1st December 2026 Lot 3 - 14th August 2026 Lot 4 - 1st July 2026 All run to 30th June 2029 with the option to extend for a period of up to 2 years to 30th June 2031.

Lot Information

Cleaning Services for Smarden Primary School

Supply of Cleaning Services for Smarden Primary School

Options: There is the option to extend for a period of up to 2 years to 30th June 2031 (subject to review, incorporating price negotiations and KPI performance.)

Cleaning Services for Portfield Primary Academy

Supply of Cleaning Services for Portfield Primary Academy.

Options: There is the option to extend for a period of up to 2 years to 30th June 2031 (subject to review, incorporating price negotiations and KPI performance.)

Cleaning Services for Debden Park High School

Supply of Cleaning Services for Debden Park High School.

Options: There is the option to extend for a period of up to 2 years to 30th June 2031 (subject to review, incorporating price negotiations and KPI performance.)

Cleaning Services for King Harold Business & Enterprise Academy

Supply of Cleaning Services for King Harold Business & Enterprise Academy.

Options: There is the option to extend for a period of up to 2 years to 30th June 2031 (subject to review, incorporating price negotiations and KPI performance.)

Procurement Information

The award of the contract without prior publication in the Official Journal of the European Union (OJEU) or the Find a Tender Service (FTS) is lawful because it was conducted through a further competition under a Dynamic Purchasing System (DPS) that was established in full compliance with the Public Contracts Regulations 2015 (PCR 2015).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0774bd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088354-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£2,475,800 £1M-£10M

Notice Dates

Publication Date
17 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE KEMNAL ACADEMIES TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SIDCUP
Postcode
DA14 5AA
Postcode Area
Dartford
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI61 Bromley
Delivery Location
TLJ South East (England)
Local Authority
Bromley
Electoral Ward
St Paul's Cray
Westminster Constituency
Orpington

Supplier Information

Number of Suppliers
2
Supplier Names

Pacific Support Services

Pendergate Limited

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...