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Grounds Maintenance at WMFRA Sites

West Midlands Fire and Rescue Authority

This public procurement record has 1 release in its history.

Planning

17 Sep 2026 at 16:35

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

West Midlands Fire and Rescue Authority intends to procure grounds maintenance services for its estate. The work covers 40 sites across Birmingham, the Black Country, Coventry and Solihull, including fire stations, a training facility and headquarters. Services include maintaining grassed areas, floral displays, hedges, shrubs, trees, woodlands and other vegetation; litter picking; leaf, moss, weed and ivy removal; jet washing and cleaning paved areas; and keeping entrances, exits and fire access routes clear. The requirement also includes tree surgery and removal of fallen trees, clearance around public footpaths and rights of way, invasive non-native species treatment, clearance of road traffic accident training areas, and removal of all waste and debris. The main category is grounds maintenance services (CPV 77314000).

This procurement is at the planning stage: the authority has announced its intention to buy but has not issued an invitation to tender. It expects to use a below-threshold light-touch services process. The planned contract is one lot, suitable for small and medium-sized enterprises, with an expected term from 1 December 2026 to 30 November 2028 and an option to renew or extend to 30 November 2030. The estimated total value is £400,000 gross. The authority is carrying out desktop pre-market engagement to test supplier appetite, geographic coverage and ability to deliver the listed services. It asks interested suppliers to provide a non-binding approximate annual price and responses by 17:00 on 25 September 2026; any later tender would require a new price.

The work will suit grounds maintenance contractors able to service a geographically dispersed fire and rescue estate and manage multiple operational sites. Relevant capability includes routine horticultural maintenance, litter and waste clearance, hedge and shrub care, tree surgery and fallen-tree removal, including work at height. Suppliers should also be able to remove moss, weeds and ivy, pressure-wash paved surfaces, maintain clear access and escape routes, and work around training areas, buildings, fencing, gates, barriers, cameras and parking bays. Experience treating invasive non-native species under the Wildlife and Countryside Act would be relevant. The authority is using engagement to assess supplier appetite, serviceability across the area and ability to provide the full range of services, so contractors may prepare evidence of geographic coverage and operational capacity.

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Notice Information

Notice Title

Grounds Maintenance at WMFRA Sites

Notice Description

A contract for the provision of grounds maintenance services for West Midlands Fire and Rescue Authority's 40 sites.

Planning Information

The purpose of this pre-market engagement exercise is to gauge suppliers' appetite for this contract whilst alerting the market to this upcoming opportunity. This is a desktop engagement with no in-person events being held. If you are interested in this opportunity please submit answers to the following questions to nicholas.diamond@wmfs.net no later than 17:00 on Friday 25th September 2026. 1. West Midlands Fire and Rescue Authority's estate comprises 38 Fire Stations spread across Birmingham, the Black Country and Coventry & Solihull, a training facility and a Headquarters site. Please confirm if this geography is serviceable for you or your company. 2. A non-exhaustive list of the required services is included below. Please confirm if you or your company can provide these services: Grass maintenance and the maintenance of all grassed areas, The supply, planting, and maintenance of floral displays. Regular Litter picking, The maintenance of hedges, shrubs, trees, woodlands, and other vegetation. Tree surgery - To work at heights to clear and cut back and down any shrubbery and trees of varying heights, overgrowing and overhanging boards to protect fencing, boarders, building roofing, guttering, gates and barriers, cameras and parking bays etc. To do the same work where boarder walls and fencing are also of a height - e.g. Sutton Coldfield boundary wall with top fencing, running on right from front to rear gate. Ward End station wall running to right from front gate and around entire perimeter. Removal of fallen trees as and when needed. To keep all Fire exits, exits and entry ways to building clear of all moss and overgrown shrubs and trees. Occasional work to cut back and down trees and shrubs overhanging boarders to public footpaths and public rights of way. Clearence and removal of weeds and moss from within RTA training areas on station. General leaf and moss removal and clearance. Spraying regimes for the treating and specialist removal of non-native invasive species listed on Wildlife & Countryside Act (as amended) Schedule 9 Part 2. Invasive species that may be present across all or some site, but not limited to, include Mares Tail, Cotoneasters Horizontal etc Equisetum etc. Removal and clearance of ivy etc from walls and fencing. Jet washing and scrubbing and clearing of areas of block paved, slabbed pathways etc. All waste, and debris is to be removed from site. 3. Please provide an approximate annual price for this service. Please note this is not binding and if you decide to bid for the subsequent tender the responses you give here will not form part of the contract terms. A new price will need to be given at the time of bidding. Thank you for your interest.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0774cc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088382-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Sep 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Dec 2026 - 30 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Midlands Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B7 4HW
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
TLG3 West Midlands
Local Authority
Birmingham
Electoral Ward
Nechells
Westminster Constituency
Birmingham Ladywood

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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