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Horsham District Council Obligations Suite Software & Maintenance

Horsham District Council

This public procurement record has 1 release in its history.

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18 Sep 2026 at 10:17

UK7 - Contract Details Notice
Summary of the contracting process

Horsham District Council procured a software service for managing Building Safety Levy obligations. The requirement covers an Obligations Suite Software platform together with supporting maintenance, providing the council with software programming and consultancy services for this regulatory and administrative function. The buying organisation is Horsham District Council, a local public authority in Horsham. The awarded service is classified as software programming and consultancy. The requirement is focused on a specialist obligations-management system rather than general-purpose IT support, and includes both the software solution and ongoing maintenance needed to keep it operational for the council.

The procurement has been completed and the contract was awarded to EXACOM SYSTEMS LTD. Horsham District Council used a direct award below the applicable threshold, without competition, under an exemption in its Procurement Code and Contract Standing Orders on grounds of limited competition. The contract was signed on 3 August 2026 and runs from 3 August 2026 to 2 August 2030, for a fixed four-year term. Its value is £35,000 excluding VAT and £42,000 including VAT. The award covers the single software and maintenance requirement, and the resulting contract is active. The evaluation route was therefore a non-competitive direct award rather than a scored competition between tenderers.

This procurement demonstrates demand from a local authority for a specialist software product that manages Building Safety Levy obligations, supported by continuing maintenance. Competitors seeking similar public-sector work would need a credible obligations-management platform, relevant software programming and consultancy capability, and the capacity to maintain the service throughout a multi-year public contract. Experience of translating regulatory or statutory obligations into reliable software workflows would be commercially relevant, as would the ability to support council users and keep the system operational over time. The direct award rationale indicates that the buyer regarded the market as having limited competition, so a supplier returning to this requirement would need to show a clearly differentiated product or specialist capability that is difficult to substitute.

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Notice Information

Notice Title

Horsham District Council Obligations Suite Software & Maintenance

Notice Description

The contract is for software dealing with Building Safety Levy; specifically an Obligations Suite Software, with supporting maintenance. The contract is for a fixed four year term. The contract has been procured without competition in accordance with an exemption granted by Horsham District Council under the Council's Procurement Code and Contract Standing Orders, on grounds of limited competition.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077515
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088515-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72200000 - Software programming and consultancy services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£35,000 Under £100K

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Aug 2026 - 2 Aug 2030 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Horsham District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HORSHAM
Postcode
RH12 2PG
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
Not specified
Local Authority
Horsham
Electoral Ward
Trafalgar
Westminster Constituency
Horsham

Supplier Information

Number of Suppliers
1
Supplier Name

EXACOM SYSTEMS LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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