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Printing of Election and Electoral Registration Materials

Dorset Council

This public procurement record has 1 release in its history.

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18 Sep 2026 at 11:24

UK7 - Contract Details Notice
Summary of the contracting process

Dorset Council procured election and electoral registration materials and associated services. The requirement covers printing all materials for elections and electoral registration, postage of those materials, and an automated response service for the annual canvass. This is a public-sector elections support service combining print production, fulfilment and response handling rather than a standalone printing order. Delivery is in Dorset. The relevant service category is printing and related services (CPV 79800000). The work supports the council’s statutory electoral administration, including the annual canvass, so suppliers need to accommodate official communications, address-based distribution and responses from residents. The awarded requirement was arranged as a single lot and is being delivered for Dorset Council by a specialist election services provider.

The procurement has been completed and awarded, with an active contract signed on 4 September 2026. Dorset Council used a direct award below the applicable threshold, without competition. CIVICA ELECTION SERVICES LIMITED was selected as the supplier for the single lot. The contract runs from 4 September 2026 to 30 June 2027. Its value is £170,000 excluding VAT, or £204,000 including VAT. The arrangement includes performance measures covering contract management and resolution of service issues, quality, and the successful printing and delivery of canvass materials in line with the agreed timetable. The process was therefore concluded through a non-competitive route, with the outcome focused on delivering the specified election, registration and canvass services.

This requirement shows demand for suppliers able to manage the full operational chain for electoral communications: accurate production of election and registration materials, postage and distribution, and an automated service for handling annual-canvass responses. A credible competitor would need reliable print capacity, document-control processes and fulfilment capability, with sufficient operational resilience to meet fixed statutory timetables. Experience of sensitive public communications and high-volume, address-specific mailing would be relevant, as would the ability to monitor quality and resolve service issues through formal contract management. The buyer’s measures also indicate that print quality and successful delivery of canvass materials are central to performance. Firms combining election-services knowledge with secure print, mailing and response technology are best placed for comparable future requirements from this council.

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Notice Information

Notice Title

Printing of Election and Electoral Registration Materials

Notice Description

A contract for the provision of all material relating to elections and electoral registration to include postage of material and also the provision of an automated response service for the annual canvass.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077539
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088583-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£170,000 £100K-£500K

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Sep 2026 - 30 Jun 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dorset Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DORCHESTER
Postcode
DT1 1XJ
Postcode Area
Dorchester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK64 Dorset
Delivery Location
Not specified
Local Authority
Dorset
Electoral Ward
Dorchester West
Westminster Constituency
West Dorset

Supplier Information

Number of Suppliers
1
Supplier Name

Civica Election Services Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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