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Pension Services for South Yorkshire Police Officers

South Yorkshire Mayoral Combined Authority

This public procurement record has 1 release in its history.

Award

18 Sep 2026 at 12:26

Award Notice
Summary of the contracting process

South Yorkshire Mayoral Combined Authority procured pension administration services for police officers employed by South Yorkshire Police. The requirement covers insurance and pension services, with the work relating to South Yorkshire. It was intended to operate through a direct award framework arrangement, rather than as a broad competition for unrelated public-sector pension work. The buyer is a regional public authority based in Sheffield, while South Yorkshire Police is the public-service organisation whose officers are supported by the service. The relevant market is therefore suppliers able to administer pension arrangements for police personnel and understand the requirements of a public-sector employer. This is a service contract, not a supply or construction opportunity.

The procurement has reached completion and an award was made to XPS Administration Ltd. The award is active and the contract was signed on 17 July 2026 for £1,041,666.67. The selected supplier was the only bidder recorded. The process used a limited procedure without prior publication of a call for competition, relying on a framework that allowed a direct award. Price was the stated award criterion. The procurement was arranged as one lot, described as a Direct Award Framework, with an option to extend for two years; that lot is recorded as cancelled even though the associated award and contract are active. The contract period itself is not stated.

This procurement shows established demand from South Yorkshire’s policing sector for specialist pension administration services at a substantial public-sector scale. A credible competitor for a future requirement would need the operational capability to administer pension services for police officers, maintain accurate member and employer records, and deliver reliably for a public authority. Suppliers should also be prepared to demonstrate clear value for money, since price was the stated basis for the award, and to work through framework or direct-award routes rather than relying only on open competitions. The selected provider was a large specialist administration business, indicating that dependable delivery capacity and the ability to manage a significant officer population are commercially relevant when this buyer’s requirement next returns to market.

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Notice Information

Notice Title

Pension Services for South Yorkshire Police Officers

Notice Description

Pension services for police officers employed by South Yorkshire Police

Lot Information

Lot 1

Direct Award Framework

Options: Options to extend for a two year period

Procurement Information

The Framework allowed a Direct Award

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07755c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088647-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

66 - Financial and insurance services

CPV Codes

66500000 - Insurance and pension services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,041,666 £1M-£10M

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Mayoral Combined Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

XPS Administration Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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