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G-Cloud 14 (Lot 3) Microsoft 365 Migration

Trinity House

This public procurement record has 1 release in its history.

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18 Sep 2026 at 16:07

Award Notice
Summary of the contracting process

Trinity House procured specialist Microsoft 365 consultancy, implementation, migration and change-management services to support its Digital Workplace Transformation Programme. The work establishes Microsoft 365 as the organisation’s strategic platform for collaboration, communication and information management. Scope covers the design and implementation of SharePoint Online, Microsoft Teams and OneDrive for Business; migration from legacy systems; information governance and information architecture; user training; adoption and change-management activities; and support for Microsoft Copilot readiness. This is an IT services requirement covering consultancy, software implementation, migration, training and support. Delivery is centred on Trinity House’s operations in Camden and the City of London. The buying organisation is the Corporation of Trinity House of Deptford Strond, a public body responsible for maritime navigation.

The procurement is complete and was awarded to Quorum Network Resources Ltd through the Crown Commercial Service G-Cloud 14 Framework, Lot 3: Cloud Support, using a limited call-off procedure without a separate competition notice. The contract was signed on 17 September 2026 and has a value of £423,335. The award covers the Microsoft 365 migration and transformation requirement described above. Trinity House assessed shortlisted framework suppliers using published service descriptions, supporting documentation and framework pricing. Evaluation weighted migration and technical approach at 40%, implementation methodology, training and adoption at 20%, Microsoft 365 service capability at 20%, social value at 10% and price at 10%. One bid was recorded, and the resulting contract is active.

For a future requirement of this kind, credible suppliers would need demonstrable Microsoft 365 capability spanning strategy, technical design, implementation and migration. Relevant experience should include SharePoint Online, Microsoft Teams and OneDrive for Business, particularly moving users and information from legacy systems into a governed Microsoft 365 environment. Suppliers would also need strength in information governance, information architecture, user training, adoption and organisational change, rather than treating the work as a purely technical migration. Capability to prepare organisations for Microsoft Copilot is relevant. The evaluation shows that technical migration planning and delivery were especially important, alongside implementation and adoption methods, service breadth, social value and value for money. This suits specialist cloud-support and digital workplace providers able to deliver an integrated transformation service for a public-sector organisation.

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Notice Information

Notice Title

G-Cloud 14 (Lot 3) Microsoft 365 Migration

Notice Description

Trinity House procured specialist Microsoft 365consultancy, implementation, migration and change management services through the Crown Commercial Service G-Cloud 14 Framework (Lot 3:Cloud Support). The services include the design and implementation of SharePoint Online, Microsoft Teams and OneDrive for Business, migration from legacy systems, information governance and information architecture development, user training, adoption and change management activities, and support for Microsoft Copilot readiness. The contract will support the delivery of Trinity House's Digital Workplace Transformation Programme and the establishment of Microsoft 365 as the organisation's strategic platform for collaboration, communication and information management.

Lot Information

Lot 1

Trinity House procured specialist Microsoft 365consultancy, implementation, migration and change management services through the Crown Commercial Service G-Cloud 14 Framework (Lot 3:Cloud Support). The services include the design and implementation of SharePoint Online, Microsoft Teams and OneDrive for Business, migration from legacy systems, information governance and information architecture development, user training,adoption and change management activities, and support for Microsoft Copilot readiness. The contract will support the delivery of Trinity House's Digital Workplace Transformation Programme and the establishment of Microsoft 365 as the organisation's strategic platform for collaboration,communication and information management

Procurement Information

The contract was awarded under the Crown Commercial Service (CCS) G-Cloud 14 Framework(RM1557.14), Lot 3 Cloud Support. The Framework was established following a compliant procurement process and permits contracting authorities to award call-off contracts using the G-Cloud Contract Award Service. Trinity House undertook a structured search of supplier services available through the Framework and identified potential suppliers capable of meeting its requirements. A longlist of suppliers was reviewed against the Authority's requirements and reduced to a shortlist of suppliers whose published service offerings most closely aligned with the requirement. The shortlisted suppliers were evaluated using their published service descriptions, supporting documentation and framework pricing information. The contract was awarded in accordance with the terms of the Framework to the supplier assessed as providing the most advantageous combination of quality,capability and value for money. No separate advertisement or procurement procedure was required as the award was made through an established framework agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0775cd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/088859-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£423,335 £100K-£500K

Notice Dates

Publication Date
18 Sep 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Trinity House
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC3N 4DH
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI31 Camden and City of London
Local Authority
City of London
Electoral Ward
Tower
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

Quorum Network Resources Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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