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Supply and Distribution of Milk

Dumfries and Galloway Council

This public procurement record has 1 release in its history.

Tender

21 Sep 2026 at 12:38

Tender Notice
Summary of the contracting process

Dumfries and Galloway Council is procuring fresh milk and associated dairy products as goods for delivery to its premises across Dumfries and Galloway. The requirement covers a direct-to-site distribution service for council premises, schools and early years settings, with deliveries potentially needed to multiple locations. The current estimated estate comprises approximately 129 council premises, although the number may change during the contract. The appointed supplier will provide both the dairy products and their distribution, serving the council’s operational and education settings. This is a single-supplier requirement covering milk, milk and cream, and skimmed milk. The work is delivered in Dumfries and Galloway and is relevant to dairy suppliers with an established local or regional delivery operation.

The procurement has reached tender: the council invited offers through a selective competitive procedure with negotiation, with electronic submission required. The tender submission deadline was 14 October 2026 at 12:00 UK time. The contract period is 720 days, with one optional 12-month extension at the council’s discretion. Its estimated value is £759,835 including the stated currency of GBP. The council will evaluate price alongside quality considerations covering supply-chain and product traceability, supplier resilience and the delivery model, fleet capacity, service continuity and contingency planning, climate and sustainability, fair work, and community benefits. Bids must be submitted in English and remain valid for 120 days after the submission deadline. A second-stage invitation was scheduled for 27 October 2026, with successive reduction and at least three candidates.

This opportunity suits a milk or dairy wholesaler, producer, distributor or specialist food-service supplier able to act as the sole supplier for a sizeable, multi-site public-sector account. Businesses will need reliable supply-chain controls and product traceability, together with a delivery model capable of servicing around 129 council, school and early-years locations. Relevant strengths include sufficient fleet capacity, route-planning and distribution resources, resilience during disruption, and documented continuity and contingency arrangements. The evaluation also considers climate and sustainability, fair-work practices and the community benefits a supplier can provide, so bidders should be able to evidence responsible employment and environmental approaches as well as dependable operations. Suppliers should be comfortable with electronic ordering, invoicing and payment arrangements and with a competitive process involving negotiation.

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Notice Information

Notice Title

Supply and Distribution of Milk

Notice Description

This opportunity is for the Supply and Distribution of Milk. The main objective of this contract is to appoint a sole supplier for the supply and distribution of fresh milk and associated dairy products to Council premises in Dumfries and Galloway. The supplier will be responsible for operating a direct to-site delivery model, across Council premises, schools and early years settings. Deliveries may be required to multiple Council Premises. The current estimated number of Council Premises is approximately 129. This number is indicative only and may increase or decrease during the term of the Contract.

Lot Information

Lot 1

This opportunity is for the Supply and Distribution of Milk. The main objective of this contract is to appoint a sole supplier for the supply and distribution of fresh milk and associated dairy products to Council premises in Dumfries and Galloway. The supplier will be responsible for operating a direct to-site delivery model, across Council premises, schools and early years settings. Deliveries may be required to multiple Council Premises. The current estimated number of Council Premises is approximately 129. This number is indicative only and may increase or decrease during the term of the Contract.

Renewal: 1 x 12 month extension at the Councils discretion

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07765e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089118-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive procedure with negotiation
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15000000 - Food, beverages, tobacco and related products

15510000 - Milk and cream

15511000 - Milk

15511300 - Skimmed milk

Notice Value(s)

Tender Value
£759,835 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 2026Today
Submission Deadline
14 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dumfries and Galloway Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DUMFRIES
Postcode
DG1 2HP
Postcode Area
Dumfries and Galloway
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM92 Dumfries and Galloway
Delivery Location
TLM92 Dumfries and Galloway
Local Authority
Dumfries and Galloway
Electoral Ward
Nith
Westminster Constituency
Dumfries and Galloway

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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