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New Grounds Maintenance Contract - Old Basing & Lychpit Parish Council

Old Basing & Lychpit Parish Council

This public procurement record has 2 releases in its history.

TenderUpdate

21 Sep 2026 at 17:30

UK4 - Tender Notice
Tender

21 Sep 2026 at 16:19

UK4 - Tender Notice
Summary of the contracting process

Old Basing & Lychpit Parish Council is procuring grounds maintenance services for parish land in Old Basing and Lychpit, Hampshire, including two children’s play areas, adult exercise equipment, sports and general recreation fields, the Cemetery and Garden of Remembrance, allotments, car parks and a National Heritage site. The work also covers sports pitches for archery, bowls, cricket and football. Services include grass and hedge cutting, grass-border maintenance, cemetery and allotment upkeep, and seasonal treatment of sports pitches. The contractor must attend sites for some sports and other events, including weekends. This is a local public-sector service requirement covering parish green spaces, recreation facilities and heritage grounds.

The procurement has reached tender: the council invited offers through an open procedure. It is a single-lot services contract. Clarifications and tenders must be submitted electronically by 26 October 2026 at 23:59; late tenders will only be accepted where procurement rules permit. The council expects to complete its award decision by 13 January 2027 at 23:59. The initial contract runs from 1 April 2027 to 31 March 2032, with an option to extend by up to two years, to 31 March 2034. The estimated value is £531,000 excluding VAT and £637,200 including VAT. Evaluation is based on quality at 70% and price at 30%. Quality covers experience, resources, service approach, specification understanding and compliance. The council may order additional cuts, strimming, hedge trimming or pitch lining at tendered rates.

This opportunity suits a local grounds maintenance contractor based within 10 miles of Basingstoke, including small and medium-sized enterprises and voluntary, community or social enterprises. Suitable suppliers will need strong experience of grounds maintenance for local government or comparable public-sector clients, with examples demonstrating a proven record of customer satisfaction. Specialist knowledge of maintaining heritage sites, bowling greens and cricket pitches is required, alongside the resources and machinery needed to deliver the full schedule. Suppliers must comply with current health and safety legislation, regulations and working practices. The service requires responsive, flexible delivery, including prompt handling of additional work and effective liaison with clubs using the facilities. Capacity to provide weekend attendance for sports and other events will also be important.

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Notice Information

Notice Title

New Grounds Maintenance Contract - Old Basing & Lychpit Parish Council

Notice Description

Grounds Maintenance Contractor based within 10 mile radius of Basingstoke required by Old Basing & Lychpit Parish Council to manage the upkeep of the Parish Council's land consisting of two children's play areas and adult exercise equipment, sports and general recreation fields, Cemetery & Garden of Remembrance, Allotments, car parks and National Heritage site in addition to sports pitches including Archery, Bowls, Cricket and Football. The contractor must provide evidence of having prior experience and specialist knowledge of maintenance of a heritage site, bowling greens and cricket pitches and have a proven track record of a high level of customer satisfaction. The contractor must also demonstrate the ability to be responsive and flexible in its approach to tasks and particularly in dealing with those clubs that use the facilities. Works as set out in the Maintenance Schedule to be provided on application will include grass and hedge cutting, maintenance of grass borders, upkeep of the Cemetery, Garden of Remembrance and Allotments and seasonal maintenance and treatment of the sports pitches. Attendance on site for certain sports and other events, which will include weekends, is also required. The contract will be for an initial 5 year period and, subject to satisfactory results, will include an option to extend for a further 2 years. Suitable interested parties will be provided with an Invitation to Tender and Grounds Maintenance Schedule and site maps on application.

Lot Information

Lot 1

Options: The contract includes the option for additional grounds maintenance services during the 5-year contract period (1 April 2027 - 31 March 2032) and any associated extension. The Parish Council may request additional cuts of grass, strimming, hedge trimming, or pitch lining beyond the standard schedule of cuts per year per area, depending on grass growth, weather conditions, or specific parish requirements. These additional services will be ordered as required and priced according to the rates submitted in the tender for "single cuts" or individual works. The contractor is expected to be flexible in accommodating such additional requests and respond promptly to instructions from the Parish Council. Additional cuts or works will be authorised in writing by the Parish Council before being undertaken. The option does not guarantee that extra services will be required, but it allows the Parish Council to maintain high-quality grounds maintenance throughout the contract period without issuing a separate procurement. The purpose of these options is to ensure that all green spaces, pitches, and other open areas remain in a well-maintained and safe condition for parish residents and users, while enabling the Council to respond to seasonal variations and unforeseen maintenance needs.

Renewal: * Initial term: 5 years * Contract start date: 1 April 2027 * Optional extension: Up to 2 years

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0776cb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089362-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

77320000 - Sports fields maintenance services

Notice Value(s)

Tender Value
£531,000 £500K-£1M
Lots Value
£531,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 2026Today
Submission Deadline
26 Oct 20262 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Old Basing & Lychpit Parish Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OLD BASING
Postcode
RG24 7DA
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
TLJ3 Hampshire and Isle of Wight
Local Authority
Basingstoke and Deane
Electoral Ward
Basing & Upton Grey
Westminster Constituency
North East Hampshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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