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Arboricultural and Landscaping / Horticultural Framework

UNIVERSITY OF LANCASTER

This public procurement record has 1 release in its history.

Tender

21 Sep 2026 at 16:50

UK4 - Tender Notice
Summary of the contracting process

Lancaster University is procuring arboricultural, landscaping, horticultural and sports-ground services through a framework for its estate in Lancaster. The scope is divided into four areas: tree management, including planned works and emergency call-outs; landscape and horticultural services, covering grounds maintenance, planting, biodiversity and hard and soft landscape improvements; sports-pitch reinstatement and renovation; and internal greenery maintenance. Internal greenery includes living features such as the Library Green Wall and Ficus Tree, with potential for additional planted areas. The work covers tree clearing, cutting and maintenance, grass, hedges, shrubs, planting, weed control, litter collection, pitch renovation, drainage repairs, irrigation, pruning, pest and disease control, nutrient management and replacement planting.

The procurement reached tender: Lancaster University invited offers through a selective competitive flexible procedure, using an Invitation to Participate and electronic submission through its In-Tend portal. Expressions of interest were due by 19 October 2026 at 10:00 BST, with the award period ending on 14 December 2026 at 23:59 UTC. The framework is planned to run from 8 January 2027 to 7 January 2030, with two possible 12-month extensions subject to satisfactory performance, giving a maximum end date of 7 January 2032. Its estimated total value is £380,000 excluding VAT, or £456,000 including VAT. Lot values excluding VAT are £25,000 each for arboricultural and landscape services, £20,000 for sports pitches and £6,000 for internal greenery. Quality carries 60% and price 40%.

This opportunity suits specialist arboricultural contractors, grounds maintenance and landscaping businesses, sports-turf contractors, and indoor planting or horticultural specialists. Lancaster University is seeking suppliers with relevant previous experience, the resources and capacity to deliver planned and reactive work, and specialist equipment where required. Arboricultural suppliers must be able to provide emergency attendance within 24 hours when trees create an immediate risk to public safety, property, highways or access routes. Sports-turf providers need experience in renovation, decompaction, overseeding, topdressing, turf repairs and small drainage works. Internal greenery providers need specialist knowledge of plant health, irrigation, pruning, pests, disease and nutrients. The lots are identified as suitable for small and medium-sized enterprises, with minimal disruption to university operations expected.

How relevant is this notice?

Notice Information

Notice Title

Arboricultural and Landscaping / Horticultural Framework

Notice Description

Lancaster University is looking to re-tender its Arboricultural and Landscaping / Horticultural Services, and aims to establish a framework for the following lots: Lot 1: Arboricultural Services Lot 2: Landscape & Horticultural Services Sub Lot 2a: Landscape & Horticultural Services Small Works - Estimated PS0 to PS5,000 per commission Sub Lot 2b: Landscape & Horticultural Services Medium Works - Estimated PS5,001 to PS15,000 per commission Sub Lot 2c: Landscape & Horticultural Services Large Works - Estimated PS15,001+ per commission Lot 3: Sports Pitch Reinstatement and Renovation Services Lot 4: Internal Greenery Maintenance Services

Lot Information

Arboricultural Services

Tree management works will be mainly undertaken in accordance with the findings and recommendations of the Client's annual tree survey. Contractors will be asked to cost the specified works on an item-by-item basis. Issued contract work shall be completed within agreed timescales. Contractors are expected to provide a responsive emergency call-out service. Emergency tree works, including situations where trees pose an immediate risk to public safety, property, highways, or access routes, shall require attendance on site from the contractor within 24 hours of notification. Contractors must demonstrate the experience, resources, and capacity to deliver both planned and reactive services within agreed timescales and with minimal disruption to campus operations.

Renewal: Further 2 x 12-month extensions to be agreed upon satisfactory performance.

Landscape & Horticultural Services

Sub Lot 2a: Landscape & Horticultural Services Small Works - Estimated PS0 to PS5,000 per commission Sub Lot 2b: Landscape & Horticultural Services Medium Works - Estimated PS5,001 to PS15,000 per commission Sub Lot 2c: Landscape & Horticultural Services Large Works - Estimated PS15,001+ per commission The University is seeking contractors capable of delivering a range of grounds maintenance, and landscape improvement works across its estate. Typical works may include grass cutting, hedge and shrub maintenance, weed control, litter collection, planting schemes, biodiversity projects, and hard and soft landscape enhancements. Contractors must demonstrate the experience, resources, and capacity to deliver both planned and reactive services within agreed timescales and with minimal disruption to campus operations.

Renewal: Further 2 x 12-month extensions to be agreed upon satisfactory performance.

Sports Pitch Reinstatement and Renovation Services

The University is seeking contractors capable of delivering post-season sports pitch reinstatement and improvement works across its estate. Typical works may include full grass pitch renovation, decompaction, overseeding, topdressing, turf repairs, and small-scale drainage installations or repairs to improve surface performance and playability. Contractors must demonstrate the experience, resources, and specialist equipment necessary to deliver these works within agreed timescales and with minimal disruption to University activities.

Renewal: Further 2 x 12-month extensions to be agreed upon satisfactory performance.

Internal Greenery Maintenance Services

The University is seeking contractors capable of delivering the maintenance and management of its internal living landscape features, including the Library Green Wall and Ficus Tree, with the potential for additional internal planted areas to be incorporated during the contract term. Typical works may include, irrigation management, pruning, plant health monitoring, pest and disease control, replacement planting, nutrient management, and general horticultural maintenance. Contractors must demonstrate the experience, specialist knowledge, and resources necessary to maintain high-quality internal planting displays and support the health and longevity of these assets.

Renewal: Further 2 x 12-month extensions to be agreed upon satisfactory performance.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0776dc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089343-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77211300 - Tree-clearing services

77211400 - Tree-cutting services

77211500 - Tree-maintenance services

77300000 - Horticultural services

Notice Value(s)

Tender Value
£380,000 £100K-£500K
Lots Value
£76,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Sep 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Jan 2027 - 7 Jan 2030 3-4 years
Recurrence
2031-09-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF LANCASTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LANCASTER
Postcode
LA1 4YW
Postcode Area
Lancaster
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD4 Lancashire
Small Region (ITL 3)
TLD44 Lancaster and Wyre
Delivery Location
TLD4 Lancashire
Local Authority
Lancaster
Electoral Ward
University
Westminster Constituency
Lancaster and Wyre

Further Information

Notice Documents

  • https://www.find-tender.service.gov.uk/Notice/089343-2026
    21st September 2026 - Tender notice on Find a Tender
  • https://supplier.in-tend.co.uk/lancaster/home
    This ITP document has been made available through the University's electronic tendering portal (In-Tend). Tenderers must submit their responses to this ITP through this same portal by the deadline stipulated at the top of this letter. In-Tend Support: 0845 557 8079 E-mail: support@in-tend.com Any queries regarding this ITP must be directed via the In-Tend 'correspondence' function and not sent directly to individual Lancaster University employees or agents by email or otherwise. If you wish to be considered for tendering for this project: Complete and return the Procurement Specific Questionnaire (PSQ) enclosed at Schedule 1 of this ITP via In-Tend.

Open Contracting Data Standard (OCDS)

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