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Asset Information Management System (AIMS) - MW

Wolverhampton Homes

This public procurement record has 1 release in its history.

Planning

22 Sep 2026 at 17:10

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Wolverhampton Homes, working with the City of Wolverhampton Council, is exploring an Asset Information Management System (AIMS) to manage the Golden Thread of Information and support compliance with the Building Safety Act 2022. The proposed service is a secure, cloud-based platform for asset information, safety case records, compliance documentation, change control, BIM integration, reporting and regulatory assurance. It would support approximately 20,000 dwellings, including 44 higher-risk buildings. The requirement includes software and information systems, together with related IT consultancy, implementation, integration, support and data migration services. Delivery is associated with Wolverhampton and the wider housing asset portfolio managed by the buyer. Suppliers with relevant housing, property information and building safety technology are the intended market audience.

This procurement is at the planning stage and is currently a preliminary market engagement, not an invitation to tender. The engagement commenced on 23 September 2026, with supplier responses expected by noon on 13 October 2026. Remote demonstrations and clarification meetings may follow, with dates to be confirmed. Feedback will help shape the future specification, procurement strategy and route to market, and participation will not form part of any later formal evaluation. The proposed contract is expected to run from 1 April 2027 to 31 March 2031, with a possible extension to 31 March 2032. The estimated value is £350,000 excluding VAT, or £420,000 including VAT. One planned lot covers the complete requirement.

The engagement is suited to suppliers offering established or adaptable asset information, property compliance or building safety management platforms, particularly those already working with housing providers. The buyer is seeking evidence of secure cloud delivery at significant portfolio scale, including the ability to manage information across around 20,000 homes and 44 higher-risk buildings. Relevant capability includes safety case and compliance record management, controlled change processes, BIM integration, reporting and regulatory assurance. Suppliers should be ready to explain implementation methodology, integration with existing systems, data migration, support arrangements and commercial models. Experience in the housing and building safety sectors will be relevant when the future procurement reaches the market. This is an opportunity to influence the emerging requirement and prepare a credible technical and delivery proposition, rather than bid for a contract now.

How relevant is this notice?

Notice Information

Notice Title

Asset Information Management System (AIMS) - MW

Notice Description

The Council is undertaking a Preliminary Market Engagement (PME) exercise to inform the future procurement of an Asset Information Management System (AIMS) to support the management of the Golden Thread of Information and compliance with the Building Safety Act 2022. The proposed solution will be required to provide a secure, cloud-based platform capable of managing asset information, safety case records, compliance documentation, change control processes, BIM integration, reporting and regulatory assurance across approximately 20,000 dwellings, including 44 Higher Risk Buildings. The PME will seek supplier feedback on available solutions, implementation approaches, integration capabilities, data migration requirements, commercial models and market capacity to support the future delivery of the service.

Planning Information

The City of Wolverhampton Council and Wolverhampton Homes are undertaking a Preliminary Market Engagement (PME) exercise to inform the future procurement of an Asset Information Management System (AIMS) to support the management of the Golden Thread of Information and compliance with the Building Safety Act 2022. Suppliers are invited to provide information on their solutions, implementation approach, integration capabilities, data migration services, commercial models and experience within the housing and building safety sector. The PME will be conducted through the Council's e-tendering portal, Proactis. The engagement commenced on 23 September 2026 and responses must be submitted by 5:00 noon on 13 October 2026. Supplier demonstrations and clarification meetings may be held remotely following the evaluation of responses, with dates to be confirmed. Suppliers wishing to participate should register their interest and submit their completed questionnaire through the Proactis portal. Any clarification questions must be submitted via the messaging facility within Proactis during the engagement period. Responses received will be used to inform the specification, procurement strategy and route to market for the future AIMS procurement. Participation in this PME will not form part of any formal procurement evaluation process and will not provide any advantage in any subsequent procurement exercise.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0777fc
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089847-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
22 Sep 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Apr 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wolverhampton Homes
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV11 1XU
Postcode Area
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLG West Midlands (England)
Local Authority
Wolverhampton
Electoral Ward
Wednesfield South
Westminster Constituency
Wolverhampton North East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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