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Fire Alarm and Portable Extinguisher Maintenance

South Yorkshire Fire and Rescue Authority

This public procurement record has 2 releases in its history.

TenderUpdate

23 Sep 2026 at 10:36

UK4 - Tender Notice
Tender

23 Sep 2026 at 10:09

UK4 - Tender Notice
Summary of the contracting process

South Yorkshire Fire and Rescue Authority is procuring planned and responsive maintenance of fire detection and fire alarm systems across the South Yorkshire Fire and Rescue Service property portfolio, alongside servicing and general maintenance of portable fire extinguishers. The work supports the Service’s fire engineering provision and covers both scheduled upkeep and responses to maintenance needs. It includes fire-alarm systems and maintenance of electrical building installations. Delivery is in South Yorkshire. The procurement is reserved for suppliers with a substantive business presence in the S or DN postcode areas, with contract delivery based from premises in those areas. The buyer requires bidders to identify their local office or depot and explain how that location will support delivery.

The buyer invited offers through an open below-threshold competition. The single-lot tender has an estimated value of £100,000 excluding VAT (£120,000 including VAT). The submission deadline set by the buyer was 21 October 2026 at 12:00. The contract period is 4 January 2027 to 3 January 2030, with an extension option potentially taking it to 3 January 2033, subject to satisfactory performance and mutual agreement. The evaluation gives quality a 60% weighting and cost 40%. Suppliers must show they operate from premises in the S or DN postcode areas and will deliver from that local business presence; responses that do not meet this condition will not be evaluated. Approved remedial works and replacement of parts or alarm systems are also possible.

This opportunity is suited to fire protection and building-services maintenance contractors able to maintain fire detection and alarm systems and service portable extinguishers across a property portfolio. Suppliers need a substantive operating presence in the S or DN postcode areas, with premises there from which the work can be delivered; a local office or depot address and an explanation of its role in delivery are required. The scope calls for capacity to undertake both planned maintenance and responsive work, including general extinguisher maintenance. Contractors should also be equipped to carry out remedial work and replace parts or alarm systems when the client approves it. Small and medium-sized enterprises and voluntary, community or social enterprises are identified as suitable to compete, provided they meet the local-presence requirement. The evaluation places greater weight on quality than cost.

How relevant is this notice?

Notice Information

Notice Title

Fire Alarm and Portable Extinguisher Maintenance

Notice Description

South Yorkshire Fire and Rescue Service (SYFRS) has a requirement to procure new Contractor arrangements to support the delivery of its Fire Engineering services, periodic maintenance services. The procurement exercise will establish a Contractor arrangement for the planned and responsive maintenance of fire detection and fire alarm systems across the SYFRS property portfolio, also included are the portable fire extinguishers: servicing and general maintenance work. This procurement is reserved for suppliers with a substantive business presence within the S or DN postcode areas. Suppliers must be able to demonstrate that they operate from premises located within these postcode areas and that the contract will be delivered from that local business presence. Responses from suppliers that do not meet this requirement will not be evaluated. Bidders must provide the address of their local office or depot and explain how that location will support contract delivery. Reservation of this procurement is in accordance with Section 84 of the Procurement Act 2023 and PPN 005 (Reserving Below-Threshold Procurements).

Lot Information

Lot 1

Options: Remedial works and replacement of parts/alarm systems if required and approved by the client (SYFR)

Renewal: Contract extension subject to satisfactory performance by the supplier and the mutual agreement of both parties

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077840
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/089993-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

50 - Repair and maintenance services

CPV Codes

31625200 - Fire-alarm systems

50711000 - Repair and maintenance services of electrical building installations

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
21 Oct 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Jan 2027 - 3 Jan 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Yorkshire Fire and Rescue Authority
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 3FG
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE3 South Yorkshire
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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