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NSDC-1722 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council

Newark & Sherwood District Council

This public procurement record has 1 release in its history.

Tender

23 Sep 2026 at 14:48

UK4 - Tender Notice
Summary of the contracting process

Newark and Sherwood District Council is seeking one contractor to inspect, service, maintain and repair heating and hot water systems across all domestic properties it manages. This is a fully inclusive property safety and compliance service: the contractor must keep systems operating, carry out statutory and regulatory checks, maintain certification and audit trails, and provide operational support for remedial repairs and empty-property management when required. Delivery must follow the Council’s resident access and safety procedures and support tenant safety and housing asset management. The work is in Newark and Sherwood, in Nottinghamshire. It combines building installation works with building-services maintenance and gas-related services.

The Council invited offers through an open procedure. This is a single-contract procurement, and the tender was issued under the Procurement Act 2023. The enquiry deadline was 23 October 2026 at 12:00; bids were due by 30 October 2026 at 12:00. The Council expected to decide the award by 7 December 2026. The contract is scheduled to run from 1 April 2027 to 31 March 2031, with a possible one-year extension subject to satisfactory performance and the Council’s requirements; an extension is not guaranteed. The stated contract value is £7.4 million excluding VAT, and the Council may reject bids over budget. Evaluation is weighted 60% for quality, including social value, and 40% for price.

This opportunity suits property safety and compliance contractors with proven experience managing domestic heating and hot-water systems across a council housing portfolio. The selected supplier must be able to provide the full service, including inspections, servicing, maintenance and repairs, while keeping systems operational and meeting applicable legislation, industry standards, approved codes of practice and manufacturers’ requirements. Strong quality assurance, safety management, asset-longevity planning and evidence-based compliance are central to delivery. Suppliers will need reliable systems for accurate reporting, digital records, certification, audit trails and performance management, as well as the capacity to work collaboratively with the Council and respond to remedial repairs and void-management needs. A resident-focused approach and the ability to follow access and safety procedures are important. The Council identifies the opportunity as suitable for SMEs and voluntary, community and social enterprises.

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Notice Information

Notice Title

NSDC-1722 Property Safety and Compliance Check Service and Maintenance Contract for Newark and Sherwood District Council

Notice Description

Newark and Sherwood District Council (NSDC) is seeking to form a contract with one Contractor suitably qualified and experienced Property Safety and Compliance Check Contractor (PSCC/C) to deliver essential health, safety, statutory and regulatory compliance checks across all domestic properties under its management to be delivered under a Three-Star Contract which is a Fully Inclusive Service, Maintenance, Repair and Compliance Contract. The Contract shall operate on a fully inclusive basis whereby the PSCC/C shall be responsible for the inspection, servicing, maintenance, repair and continued operational performance of all heating and hot water systems included within the Contract throughout the Contract Term. The contract will also require the successful PSCC/C to provide operational support to NSDC's Remedial Repairs and Void Management functions, where required and in accordance with the requirements set out within the specification. The Contractor will be responsible for ensuring compliance with all relevant legislation, industry standards, Approved Codes of Practice (ACOPs) and manufacturer requirements, whilst maintaining accurate records, certification and audit trails. Services shall be delivered in a resident-focused manner, adhering to NSDC's access procedures and safety requirements. The Contract places a strong emphasis on quality assurance, safety, asset longevity and evidence-based compliance, requiring robust reporting, digital documentation and performance management throughout the Contract Term. The Contractor will work collaboratively with NSDC to support tenant safety, regulatory compliance and the effective management of the Council's housing assets. Further information about the work requirements can be obtained in the tender documentation within this tender pack. Contract Term and Duration The contract commencement date is: 1st April 2027. The Council propose to enter into one Contract for an initial period of four (4) years with the preferred supplier, with an option to extend for a further period of one (1) year, subject to an annual review by the Council. Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed. Contract Terms The Contractor will operate under the conditions of the JCT Measured Term Contract 2024 including Volume 2a. Contract Value The total contract value for this procurement is PS7.4m excluding VAT. Please note: the Council reserves the right to reject any submissions that are over budget without further evaluation. Procurement Procedure Open procedure in accordance with Procurement Act 2023. Additional Information This procurement process is being managed by Welland Procurement in partnership with the Council. Further information on Welland Procurement can be found at: http://wellandprocurement.org.uk/ Suppliers are welcome to view the opportunity and access the tender documents on the East Mids Tenders portal using the link below: https://www.eastmidstenders.org/ Project ID: DN830598

Lot Information

Lot 1

Renewal: Any proposed extension is subject to satisfactory performance by the supplier and in accordance with the Council's business requirements. Please note: that extension options are not in any way guaranteed.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0778c2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090207-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

65 - Public utilities

CPV Codes

45300000 - Building installation work

50700000 - Repair and maintenance services of building installations

65200000 - Gas distribution and related services

Notice Value(s)

Tender Value
£7,400,000 £1M-£10M
Lots Value
£7,400,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
30 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2031 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newark & Sherwood District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWARK
Postcode
NG24 1BY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLF1 Derbyshire and Nottinghamshire
Local Authority
Newark and Sherwood
Electoral Ward
Castle
Westminster Constituency
Newark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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