Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

DOF - Office Portering Service and Short-term Storage of Furniture for Department of Finance Properties Division

Department of Finance

This public procurement record has 1 release in its history.

Tender

23 Sep 2026 at 14:52

UK4 - Tender Notice
Summary of the contracting process

The Department of Finance is seeking one supplier to provide office furniture portering and short-term furniture storage for its Properties Division estate across Northern Ireland. The estate includes offices of different sizes, from small locations to major facilities accommodating more than 1,000 staff. The service is intended to help keep offices and buildings usable and compliant with legal requirements. Portering and furniture storage services are the main work. Most activity is expected to be centred on Greater Belfast, although the requirement covers the department’s property and estate buildings throughout Northern Ireland. The contract is a single-supplier arrangement and has not been divided into lots. The detailed service requirements are set out in the specification schedule.

The buyer invited tenders through an open procedure. The deadline for clarification questions was 16 October 2026 at 15:00, and tenders were due by 26 October 2026 at 15:00. The stated evaluation decision deadline was 16 November 2026. The contract period is 1 February 2027 to 31 January 2030, with two optional extensions of up to 24 months each, potentially taking it to 31 January 2034. The estimated value is £825,000 excluding VAT (£990,000 including VAT), covering potential extensions and optional services; the buyer gives no guarantee of work volume. Price accounts for 70% of evaluation, with service delivery and implementation (10.5%), contract management and contingency planning (9%), and social value (10.5%) making up the remainder.

This requirement is suited to suppliers able to coordinate furniture moves and provide short-term storage across a dispersed public estate, with the operational capacity to respond to variable, ad-hoc demand. A supplier will need to manage service delivery and implementation, maintain contract management and contingency plans, and demonstrate its approach to social value. The buyer expects the service to be delivered by a single provider rather than several lot-specific suppliers, so bidders should be equipped to cover the estate as a whole, including the Greater Belfast-centred workload and locations elsewhere in Northern Ireland. Small and medium-sized enterprises are considered suitable to compete. The selection criteria include technical requirements, with details in the tender documentation. There is no guaranteed volume of work, so suppliers should consider whether they can support variable demand under that arrangement.

How relevant is this notice?

Notice Information

Notice Title

DOF - Office Portering Service and Short-term Storage of Furniture for Department of Finance Properties Division

Notice Description

The Department of Finance (DoF) Properties Division (PD) Estate comprises properties distributed throughout Northern Ireland. These properties vary in size and operational capacity, ranging from small office locations to major office facilities accommodating in excess of 1,000 staff. A major requirement of Properties Division is to ensure that all staff are able to conduct their work and business in offices and buildings that meet with the user needs and comply with all legal requirements. In order to meet this requirement, the Department of Finance has identified a need to provide an office furniture portering service and a short-term furniture storage service for the PD Office Estate. The Buyer requires a single supplier to provide an office furniture portering and furniture storage service throughout its own property and estate buildings. Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.

Lot Information

Lot 1

Renewal: Two optional extension periods of up to 24 months each.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0778c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090212-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

98 - Other community, social and personal services

CPV Codes

63120000 - Storage and warehousing services

98341120 - Portering services

Notice Value(s)

Tender Value
£825,000 £500K-£1M
Lots Value
£825,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
26 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2030 3-4 years
Recurrence
2033-09-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Department of Finance
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT3 9ED
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Sydenham
Westminster Constituency
Belfast East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...