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Beam Speak AI and Magic Notes Software Tool for the Homelessness Teams

Epping Forest District Council

This public procurement record has 1 release in its history.

Award

23 Sep 2026 at 15:58

UK7 - Contract Details Notice
Summary of the contracting process

Epping Forest District Council bought Beam Speak AI and Magic Notes software for its homelessness teams. The tools are intended to improve efficiency in the teams’ day-to-day work. The requirement is for specialist software and related business-intelligence software services, delivered in the Epping Forest district of Essex. This is a focused digital-workflow requirement for council homelessness services, rather than a general software supply contract.

The procurement is complete and the contract was awarded directly to BEAM UP LTD, without competition, using a below-threshold procedure. The contract was signed on 23 September 2026. Its value is £54,000 excluding VAT (£64,800 including VAT). The contract runs from 22 October 2026 to 21 October 2027, with a possible one-year extension, to a maximum end date of 21 October 2028. The award is active and the contract is active. The requirement was treated as a single lot; no separate award criteria are recorded.

For a future requirement of this kind, credible suppliers would need to provide specialist AI-enabled software that supports the practical daily work of homelessness teams, including the Beam Speak AI and Magic Notes functions or equivalent tools. The selected supplier was an SME, and the work was bought directly below the competition threshold, indicating a relatively focused software requirement rather than a large multi-lot programme. Relevant strengths would include a usable fit with frontline council workflows, reliable implementation and support, and the ability to demonstrate how the tools improve staff efficiency. Suppliers should be prepared to explain the software’s specific value to homelessness services and deliver it for Epping Forest District Council.

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Notice Information

Notice Title

Beam Speak AI and Magic Notes Software Tool for the Homelessness Teams

Notice Description

Beam Speak AI and Magic Notes Software Tool for the Homelessness Teams to Provide Efficiency's in the Day to Day Work

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0778ec
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090283-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48100000 - Industry specific software package

72212482 - Business intelligence software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£54,000 Under £100K

Notice Dates

Publication Date
23 Sep 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
22 Oct 2026 - 21 Oct 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Epping Forest District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPPING
Postcode
CM16 4BZ
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
Not specified
Local Authority
Epping Forest
Electoral Ward
Epping West & Rural
Westminster Constituency
Epping Forest

Supplier Information

Number of Suppliers
1
Supplier Name

Beam Up Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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