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Artificial Intelligence Innovation

OFFICE OF RAIL AND ROAD

This public procurement record has 1 release in its history.

Tender

24 Sep 2026 at 12:06

UK4 - Tender Notice
Summary of the contracting process

The Office of Rail and Road is seeking a specialist Microsoft AI delivery partner to design, build and implement three solutions in its Microsoft 365 environment. These are an AI-enabled records retention and SharePoint remediation solution for information governance, metadata management and retention compliance; a Corporate Knowledge Agent for finding knowledge, evidence and expertise; and a Strategic Workforce Planning Agent for forecasting, scenario modelling and resource planning. The work covers discovery and design through development, configuration, testing, security assurance and deployment, as well as documentation, training, knowledge transfer and handover. All three solutions are intended to be operational and supported by the Office of Rail and Road by project completion. Delivery is in the United Kingdom.

The buyer invited tenders through an open competition. This is a single-lot services contract. Clarification questions were due by 1 October 2026 at 12:00, and tenders by 15 October 2026 at 12:00; bids are submitted electronically through the ORR eTendering Portal. The initial contract period runs from 26 October 2026 to 9 April 2027, with a possible extension of up to 12 months for implementation, support, knowledge transfer or enhancements, at ORR’s discretion and subject to performance, need and funding. The estimated value is £100,000 excluding VAT (£120,000 including VAT). Award is based on the most advantageous tender: quality accounts for 60%, assessed on methodology, delivery approach and relevant experience, and price/value for money for 40%.

This opportunity suits specialist Microsoft AI delivery partners able to work across Microsoft 365, SharePoint and the design and implementation of AI-enabled business solutions. Suppliers will need to demonstrate a credible end-to-end delivery capability, from discovery and solution design through configuration, testing, security assurance and deployment, followed by documentation, training, knowledge transfer and handover. Relevant experience and a sound methodology and delivery approach are central to the competition, alongside the ability to deliver value for money. The scope spans information governance and retention compliance, organisational knowledge discovery, and workforce forecasting and planning, so bidders with capability across these areas are well placed. Small and medium-sized enterprises and voluntary, community and social enterprises are identified as suitable to participate.

How relevant is this notice?

Notice Information

Notice Title

Artificial Intelligence Innovation

Notice Description

ORR is seeking a specialist Microsoft AI delivery partner to design, develop and implement three AI solutions within its Microsoft 365 environment. The requirement includes: (1) an AI-enabled records retention and SharePoint remediation solution to improve information governance, metadata management and retention compliance; (2) a Corporate Knowledge Agent to support knowledge discovery, evidence retrieval and expertise identification; and (3) a Strategic Workforce Planning Agent to support workforce forecasting, scenario modelling and resource planning. The scope includes discovery, solution design, development, configuration, testing, security assurance, deployment, documentation, training, knowledge transfer and handover, with all solutions to be fully operational and supported by ORR by project completion.

Lot Information

Lot 1

Renewal: ORR may extend the contract for up to 12 months beyond the initial term where additional time is required to complete implementation activities, provide post-implementation support, undertake further knowledge transfer, deliver enhancements to the implemented solutions, or support the expansion of capabilities to additional Microsoft 365 services or business areas. Any extension will be at ORR's sole discretion and subject to satisfactory supplier performance, continued business need and availability of funding.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077964
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090514-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72222300 - Information technology services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Sep 20261 weeks ago
Submission Deadline
15 Oct 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
26 Oct 2026 - 9 Apr 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OFFICE OF RAIL AND ROAD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E14 4QZ
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
Not specified
Local Authority
Tower Hamlets
Electoral Ward
Canary Wharf
Westminster Constituency
Poplar and Limehouse

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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