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Payment Card Production

Northern Ireland Housing Executive

This public procurement record has 1 release in its history.

Tender

25 Sep 2026 at 10:10

UK4 - Tender Notice
Summary of the contracting process

The Northern Ireland Housing Executive is buying payment card production and mailing services for rent accounts, sub-accounts, leaseholder charges and their sub-accounts. The cards carry a unique payment reference, encoded on a magnetic stripe and printed on the card, so payments made at payment outlets can be allocated to customer accounts. The contractor must handle both bulk and ad hoc requests, personalise the cards and dispatch them directly to customers. The cards support the Housing Executive’s existing payment arrangements, with swipe-card payments used by most customers paying at payment outlets. This is a single supply requirement for charge cards, with delivery in Northern Ireland.

The Housing Executive invited offers through a below-threshold open competition. The enquiry deadline was 7 October 2026 at 15:00, and tenders were due by 9 October 2026 at 15:00, both UK time. The contract period runs from 1 November 2026 to 31 October 2027, with the Housing Executive able to invite the contractor to agree extensions for periods of up to 24 months, potentially taking the overall term to 31 October 2029. The estimated value is £85,000 excluding VAT (£102,000 including VAT). Evaluation is weighted 80% to cost and 20% to quality, based on one quality question. The selection criteria are set out in the tender documentation.

This requirement is suited to card manufacturers and fulfilment providers able to produce and personalise payment cards at scale, encode magnetic stripes and print unique customer payment references accurately. Suppliers need an operation that can manage scheduled bulk orders as well as one-off requests, protect the accuracy of account-specific data, and dispatch finished cards directly to individual customers in Northern Ireland. The work combines secure, reliable production with responsive order processing and postal fulfilment, making it relevant to businesses that already serve payment, utility, housing or other account-based services. Small and medium-sized businesses are explicitly considered suitable. The strong emphasis on cost means suppliers should be able to deliver the specified service efficiently while meeting the required quality standard.

How relevant is this notice?

Notice Information

Notice Title

Payment Card Production

Notice Description

The Housing Executive currently collects customer payments through a range of channels including payment outlets, online services, telephone, standing order and Direct Debit. Swipe card payments continue to be used by the majority of customers when making payments at payment outlets. Swipe card payments are made using cards issued to customers. The cards contain a unique payment reference number, encoded on a magnetic stripe and printed on the card, which enables payments made at payment outlets to be automatically allocated to customer accounts. The Housing Executive requires a Contractor to produce and issue payment cards for Rent Accounts and Sub-Accounts and Leaseholder Charges and Sub-Accounts in accordance with the Specification and Appendix A. The Contractor will be required to receive bulk and ad hoc card requests, personalise the payment cards and dispatch directly to the customer.

Lot Information

Lot 1

Renewal: The Housing Executive has the ability, entirely at our discretion, to invite the Contractor to agree to extend the Contract for any period(s) of up to and including 24 months (potential 36 month contract).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077a2e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/090843-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30163000 - Charge cards

Notice Value(s)

Tender Value
£85,000 Under £100K
Lots Value
£85,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Sep 20261 weeks ago
Submission Deadline
9 Oct 20262 days to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2026 - 31 Oct 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Northern Ireland Housing Executive
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT2 8PB
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Central
Westminster Constituency
Belfast South and Mid Down

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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