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Provision of Cleaning and Associated Services

Registers of Scotland

This public procurement record has 3 releases in its history.

TenderUpdate

02 Nov 2026 at 11:03

Tender Notice
TenderUpdate

16 Oct 2026 at 13:49

Tender Notice
Tender

25 Sep 2026 at 13:30

Tender Notice
Summary of the contracting process

Registers of Scotland is buying a comprehensive cleaning and associated facilities-support service for its two premises in Edinburgh. The work covers routine, periodic and reactive cleaning; window cleaning; provision of consumables; and facilities support. The supplier must maintain identified internal cleanable areas, including fixtures, fittings, furniture and finishes, helping protect the buildings and their assets while maintaining cleanliness standards. Services must be delivered safely and efficiently. This is a cleaning-services contract (CPV 90910000), with the requirement applying across both sites. The scope is described as comprehensive, with these service lines forming the stated minimum rather than an exhaustive list.

The buyer invited offers through a single-stage open tender, with electronic submission. The tender submission deadline was amended twice: first to 6 November 2026 and then to 13 November 2026 at 11:00 UTC. The contract is for 36 months, with options to extend in 6- or 12-month increments for up to a further 24 months. The estimated value is £570,000 excluding VAT per year, £1.71 million excluding VAT for the initial term, and £2.85 million excluding VAT if all extensions are taken. Quality carries 70% of the evaluation weighting and price 30%. Bidders must complete and submit the online selection questionnaire alongside their tender; variants are not permitted.

This opportunity is suited to cleaning contractors able to deliver a broad, dependable service across two premises, combining regular cleaning schedules with periodic deep-cleaning and responsive reactive work. Suppliers will need the operational capacity to cover window cleaning, consumables and facilities support as well as internal cleaning, and to care for varied fixtures, fittings, furniture and finishes. Safe, efficient delivery and consistent quality are central to the requirement. The buyer also identifies community benefits and a subcontracting clause, with details to be set out in the tender documents. The quality-led assessment gives substantial weight to the proposed service, so providers with strong service-planning, quality-control and multi-site delivery capability are likely to be well placed.

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Notice Information

Notice Title

Provision of Cleaning and Associated Services

Notice Description

The Supplier shall provide a comprehensive cleaning service throughout the premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to: - Routine Cleaning - Periodic Cleaning - Reactive Cleaning - Window Cleaning - Consumables - Facilities Support Services

Lot Information

Lot 1

Registers of Scotland is looking for a Supplier that can provide Cleaning and Associated Services across its two sites for 36 months, the an option to extend the contract by 6 or 12 months increments up to a total of 24 months. * The estimated value of the contract is GBP 570,000.00 excluding VAT per annum. * Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT. * Estimated value of the contract should all optional extensions be taken is GBP 2,850,000.00 excluding VAT. * The Supplier shall provide a comprehensive cleaning service throughout the two premises delivered in a safe and efficient manner. The Supplier shall take responsibility for maintaining all identified internal cleanable areas including fixtures, fittings, furniture and finishes, to minimise degradation, enhance asset life cycle and ensure high standards are maintained. The Supplier is required to provide a high quality service within the scope of the Specification to include, but not be limited to: - Routine Cleaning - Periodic Cleaning - Reactive Cleaning - Window Cleaning - Consumables - Facilities Support Services

Renewal: There is an option to extend by 6 or 12 months increments up to a total of 24 months. * The estimated value of the contract is GBP 570,000.00 excluding VAT per annum. * Estimated value of the 36 month contract is GBP 1,710,000.00 excluding VAT. * Estimated value of the contract should all optional extension be taken is GBP 2,850,000 excluding VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077a98
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/103618-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£2,850,000 £1M-£10M
Lots Value
£2,850,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Nov 2026Today
Submission Deadline
30 Oct 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
As outlined within the Invitation to Tender documents.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Registers of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 7AU
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh, TLM82 Glasgow City
Local Authority
City of Edinburgh
Electoral Ward
Craigentinny/Duddingston
Westminster Constituency
Edinburgh East and Musselburgh

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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