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Play Ground Refurbishment x 2

Ingoldmells Parish Council

This public procurement record has 2 releases in its history.

TenderUpdate

04 Oct 2026 at 17:02

UK4 - Tender Notice
Tender

26 Sep 2026 at 15:29

UK4 - Tender Notice
Summary of the contracting process

Ingoldmells Parish Council is procuring the design, supply and installation of new children’s play equipment and safety surfacing at two existing play areas in Ingoldmells, Lincolnshire. The work includes associated and ancillary construction, foundations, excavation, waste removal and site reinstatement. One site is Glebe Park on Sea Lane; the other is on Chapel Road. The designs are intended to serve children from toddlers to about 14 years old, with inclusive and accessible play opportunities. The contractor is responsible for managing and securing each site and keeping the public safe during construction. Equipment and surfacing must meet applicable legislation and British and European standards, including BS EN 1176 and BS EN 1177 as applicable.

The Council invited tenders through an open procedure. The procurement is divided into two lots, one for each play area; suppliers may bid for either lot but may bid for only one. Each lot has an estimated maximum value of £60,000 excluding VAT, and the Council may award either or both, subject to funding and approval. The award decision was scheduled by 8 February 2027. The contract period for each lot is scheduled from 1 April to 1 July 2027, with a possible extension to 1 October 2027. Enquiries were due by 20 December 2026 and tenders by 31 December 2026 at 23:59. Evaluation is based on price. Electronic submission is allowed, and tenders must be in English.

This opportunity suits play-area contractors able to design, supply and install complete public playgrounds, including suitable safety surfacing and associated site works. Bidders must show relevant experience and provide details of at least three completed comparable projects, including clients, locations, approximate values, completion dates and work descriptions. Designs must offer accessible play for children with differing physical and sensory abilities; durable, low-maintenance materials are preferred, and timber equipment is discouraged. Suppliers need to provide equipment specifications, manufacturers, product references, safety information, standards-compliance certification and relevant qualifications or industry accreditations. Association of Play Industries membership is relevant, but equivalent evidence of competence and compliance may be considered. Delivery also requires suitable site management, public and child safety controls, risk assessments, insurance, secure storage, waste handling and post-installation inspection arrangements. SMEs are identified as suitable bidders.

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Notice Information

Notice Title

Play Ground Refurbishment x 2

Notice Description

Ingoldmells Parish Council is seeking suitably qualified and experienced contractors to design, supply and install new play equipment and associated safety surfacing at two existing play areas within Ingoldmells, Lincolnshire. The proposed works are intended to provide attractive, inclusive and accessible play opportunities for children ranging from toddlers through to approximately 14 years of age. The procurement is divided into two lots: * Lot 1 - Glebe Park, Sea Lane, Ingoldmells, Lincolnshire PE25 1NU Design, supply and installation of new play equipment, associated safety surfacing and all necessary ancillary works Estimated maximum value: PS60,000 excluding VAT. * Lot 2 - Chapel Road, Ingoldmells, Lincolnshire PE25 1NA Design, supply and installation of new play equipment, associated safety surfacing and all necessary ancillary works Estimated maximum value: PS60,000 excluding VAT. Tenderers may submit a tender for either one lot or both lots. The Council reserves the right to award either or both lots, subject to the outcome of the tender process, availability of funding and the Council's formal approval to proceed. Equipment and Design Requirements The proposed play areas must provide a suitable range of play opportunities for the intended age groups from toddlers to 14 years old and should incorporate inclusive and accessible play opportunities wherever reasonably practicable. All equipment, surfacing and installation works must comply with all applicable legislation, regulations and relevant British/European standards, including BS EN 1176 and BS EN 1177, as applicable to the equipment and surfacing proposed. Tenderers must provide details of the proposed equipment, including manufacturers, product references, materials, age ranges, dimensions, fall heights, safety zones and proposed surfacing. The Council would prefer to avoid timber/wooden play equipment and would favour durable, low-maintenance materials. Tenderers should clearly identify the principal materials proposed. Accessibility and Inclusion The design should provide meaningful and accessible play opportunities for children with a range of abilities. Tenderers should explain within their submission how their proposed design will support inclusive play, including consideration of access routes, surfacing, transfer/accessibility requirements and opportunities for children with differing physical and sensory abilities. Standards, Certification and Inspection The successful contractor will be required to provide appropriate manufacturer's certification and documentation demonstrating compliance of the equipment and surfacing with the applicable standards. Following completion of the works, the play areas shall be independently inspected by a suitably competent post-installation inspector. The Council intends to obtain a RoSPA Post-Installation Inspection Report before formal handover. The tender price shall identify whether the contractor has included the cost of the post-installation inspection and any associated attendance. Any defects, non-compliances or remedial works identified as being the responsibility of the contractor shall be rectified by the contractor before final handover, unless otherwise agreed in writing with the Council. Construction Programme Tenderers should provide an indicative construction programme for each lot, including anticipated lead times for equipment, surfacing and installation. The construction programme will be agreed with the Parish Council following appointment and will be subject to the Council obtaining the necessary grant funding and issuing written authorisation to commence the works. Tenderers should state the earliest date on which they could commence works following receipt of a formal instruction to proceed. Site Management and Waste The contractor shall be responsible for all site management, security, plant, labour, equipment and temporary works required to complete the contract. All excess materials, excavated material, spoil and redundant surfacing arising from the works shall be removed from site and disposed of at an appropriately licensed waste/recycling facility at the contractor's cost. The contractor shall provide skips where required. Skips and other waste storage areas must be appropriately secured and, when unattended, protected behind suitable Heras-type security fencing or equivalent measures to prevent unauthorised access and fly-tipping. The contractor shall leave each site clean, safe and free from construction materials and waste on completion. Reinstatement Tenderers must identify within their tender price all anticipated grass, tarmac, paving, kerb, drainage or other reinstatement works required as a consequence of the installation. Any necessary reinstatement should be included within the tender price unless specifically identified as an optional item. Site Security and Public Safety The contractor shall maintain appropriate separation between the construction area and members of the public throughout the works. Particular consideration must be given to the safety of children and other members of the public who may be present close to the works. The contractor shall provide appropriate site fencing, barriers, warning signage and other safety measures and shall comply with all applicable health and safety requirements. The contractor shall submit appropriate risk assessments and method statements before commencing works. Insurance and Responsibility for the Works The successful contractor shall maintain appropriate insurance cover for the duration of the works, including public liability insurance and employers' liability insurance where legally required. Evidence of current insurance cover shall be provided to the Council before commencement of works. Until formal handover has taken place, the contractor shall remain responsible for the care, custody and protection of the works, equipment, materials and construction area and shall be responsible for rectifying damage caused through its activities or negligence. Formal handover shall take place only when the works have been completed to the Council's satisfaction, the required documentation has been supplied, and the required post-installation inspection has been satisfactorily addressed. Handover shall be confirmed in writing by the Parish Clerk or the Council's nominated representative and the contractor. Storage The contractor shall be responsible for the secure storage of equipment, machinery, materials and other items required for the works during the construction period. The Parish Council does not warrant the availability of such storage facilities. Contractor Experience and Qualifications Tenderers must demonstrate relevant experience in the design, supply and installation of public children's play areas. Tenderers should provide details of at least [three] relevant completed projects, including client, location, approximate contract value, date of completion and a brief description of the works. Tenderers should provide copies of current relevant certifications, memberships and accreditations, including any relevant Association of Play Industries (API) membership, together with details of any other relevant industry accreditations. Where API membership is not held, tenderers should provide equivalent evidence of relevant competence, experience and industry compliance for the Council's consideration. Tender Price Tender prices must include all labour, materials, equipment, design, delivery, installation, foundations, surfacing, excavation, waste disposal, site management, reinstatement and all other costs necessary to complete the works described in the tender. Prices must be stated exclusive of VAT, with VAT shown separately. Tenderers must clearly identify any assumptions, exclusions or optional items. Tender Submission Tenderers should submit: 1. Completed tender pricing schedule for each lot tendered for 2. Proposed play equipment and layout/design 3. Details of proposed safety surfacing 4. Evidence of relevant experience 5. Relevant qualifications, memberships and accreditations 6. Insurance details 7. Proposed construction programme 8. Details of warranties and aftercare arrangements 9. Details of proposed accessibility and inclusive-play provision 10. Risk assessment/method statement information or outline approach 11. Details of any exclusions or assumptions 12. References for comparable completed projects The Council reserves the right to seek clarification of any tender submission but will not permit a tenderer to materially alter its tender following the submission deadline.

Lot Information

Glebe Park, Sea Lane, Ingoldmells, Lincolnshire PE25 1NU

Design, supply and installation of new play equipment, associated safety surfacing and all necessary ancillary works

Renewal: Can be different and negotiable for each lot

Chapel Road, Ingoldmells, Lincolnshire PE25 1NA

Design, supply and installation of new play equipment, associated safety surfacing and all necessary ancillary works, for children up to 14 years old

Renewal: Can be negotiable regarding the 2 lots

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077b07
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093581-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45000000 - Construction work

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
£120,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Oct 20262 days ago
Submission Deadline
31 Dec 20263 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 1 Jul 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ingoldmells Parish Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
INGOLDMELLS
Postcode
PE24 5YN
Postcode Area
Peterborough
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
East Lindsey
Electoral Ward
Chapel St Leonards
Westminster Constituency
Boston and Skegness

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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