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Civic Quarter Project - Removals and Storage Services

Cambridge City Council

This public procurement record has 3 releases in its history.

Tender

02 Oct 2026 at 16:20

UK4 - Tender Notice
PlanningUpdate

30 Sep 2026 at 09:24

UK2 - Preliminary Market Engagement Notice
Planning

29 Sep 2026 at 17:38

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Cambridge City Council is procuring removals, transport, secure storage and reinstatement for its Civic Quarter refurbishment project at the Guildhall and Corn Exchange in Cambridge. The service covers the safe decant of items from both buildings while refurbishment work is carried out, including heritage objects, artwork, antiques, furniture, technical equipment and general operational items. The supplier must plan and deliver packing, protection, cataloguing where needed, transport and storage, then return and reinstate the items. Storage must be secure, dry and maintained under consistent environmental conditions. This is a specialist removals and warehousing service involving sensitive heritage and technical assets, rather than a routine office move.

The buyer invited offers through an open procedure. The tender set an enquiry deadline of 17:00 on 17 October 2026 and a submission deadline of 17:00 on 27 October 2026. The planned contract period runs from 16 November 2026 to 16 May 2029, with provision for continuation of services and a maximum period to 15 November 2029. The estimated value is £180,000 excluding VAT (£216,000 including VAT). There is one lot, and the opportunity is assessed as suitable for small and medium-sized businesses. Evaluation weights quality at 50%, price at 40% and social value at 10%.

This opportunity is suited to removals and storage businesses able to manage complex decant projects and maintain secure, dry storage with consistent environmental conditions. Suppliers need the capacity to handle a varied inventory that includes heritage items, artwork, antiques and technical equipment, as well as furniture and general operational assets. The work requires careful planning, appropriate packing and protection, cataloguing where necessary, safe transport, secure storage throughout refurbishment, and reinstatement at the buildings. Demonstrable experience with complex decants and sensitive assets is expressly sought. British Association of Removers accreditation is preferred; equivalent accreditation is acceptable where the bidder can evidence comparable inspection, quality assurance and ombudsman arrangements. The stated SME suitability makes this a potential fit for smaller specialist operators with the necessary facilities, handling expertise and delivery capacity.

How relevant is this notice?

Notice Information

Notice Title

Civic Quarter Project - Removals and Storage Services

Notice Description

Cambridge City Council is seeking a supplier with demonstrable experience of managing complex decant projects, handling heritage and technical assets and providing secure, dry storage facilities with consistent environmental conditions. Accreditation with the British Association of Removers (BAR) is preferred although the Council will accept equivalent accreditations as an alternative to BAR membership, provided the bidder being able to evidence compliance with the associated inspection, quality assurance, and ombudsman arrangements. The Civic Quarter Project includes the refurbishment of two significant Council assets, the Guildhall and the Corn Exchange. To facilitate the refurbishment works, the Council requires a comprehensive removals, transportation, storage and reinstatement service covering a wide range of assets including heritage items, artwork, antiques, furniture, technical equipment and general operational items. The successful supplier will be responsible for planning and delivering the safe decant of items from both buildings that are required to be stored offsite whilst refurbishment works are carried out. The supplier is to ensure all items are appropriately packed, protected, catalogued where necessary, transported and stored securely, throughout the refurbishment period.

Planning Information

We would like to invite you to a brief engagement session to outline the procurement, as per the scope of works. The session will be help on Teams, on: Friday 02 October 2026 10:00 and will last no longer than 1 hour. If you wish to attend, please email newsupplier@cambridge.gov.uk by Thursday 17:00 and an invitation will be sent to you.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077cf4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093517-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

98 - Other community, social and personal services

CPV Codes

63120000 - Storage and warehousing services

98392000 - Relocation services

Notice Value(s)

Tender Value
£180,000 £100K-£500K
Lots Value
£180,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
27 Oct 20263 weeks to go
Future Notice Date
6 Oct 2026Expired
Award Date
Not specified
Contract Period
16 Nov 2026 - 16 May 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cambridge City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CAMBRIDGE
Postcode
CB2 1BY
Postcode Area
Cambridge
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
TLH12 Cambridgeshire CC
Local Authority
Cambridge
Electoral Ward
Market
Westminster Constituency
Cambridge

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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