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DESIGN AND PRINT

London Borough of Waltham Forest

This public procurement record has 1 release in its history.

Tender

30 Sep 2026 at 15:18

UK4 - Tender Notice
Summary of the contracting process

The London Borough of Waltham Forest is seeking design, printing and reprographic services for teams across its directorates. The requirement is split into two distinct services: design and print, covering work from concept design and artwork to layouts and printed marketing materials such as leaflets, posters, banners, brochures and signage; and reprographics, covering items including court bundles, commercial contracts and personnel documents, as well as document scanning. The design and print service is intended to support brand consistency and provide print and design capacity across the Council. Reprographic work includes documents requiring short turnaround delivery, with the service description expecting delivery within two hours for items such as legal documents. Services are for the Council in London.

The Council invited offers through an open procedure under the Procurement Act 2023. The procurement has two lots, and suppliers may bid for only one; no supplier may be awarded both. The enquiry deadline was 20 October 2026 at 12:00, and the submission deadline was 30 October 2026 at 12:00. The estimated total value is £1,131,309.17 excluding VAT (£1,357,571 including VAT). Lot 1 is valued at £902,706.67 excluding VAT and Lot 2 at £228,602.50 excluding VAT. Both contracts are scheduled to run from 1 February 2027 to early 2030, with possible extensions to 2031. For each lot, price and quality carry equal weight, at 50% each. Economic and technical selection criteria apply.

This opportunity suits suppliers able to deliver dependable design and print services across a broad range of Council communications, from high-level concept development to routine artwork and production. Lot 1 requires creative design, layout and print capabilities, including marketing literature, promotional signage and related materials. Lot 2 is suited to reprographics businesses equipped to handle sensitive administrative and legal documents, scanning, and rapid production, including the stated two-hour turnaround expectation for short-notice work. The Council describes the lots as suitable for small and medium-sized businesses and voluntary, community and social enterprises. Suppliers should be prepared to demonstrate both economic and technical suitability, with the detailed requirements set out in the tender documents. Businesses should choose the lot that matches their specialist services and delivery capacity, since bids and awards are limited to one lot per supplier.

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Notice Information

Notice Title

DESIGN AND PRINT

Notice Description

The design and print service contract for London Borough of Waltham Forest ensures that the Council can access the best print prices available in an ever changing and extremely competitive marketplace but also helps to facilitate a reduction in overall spend and the Council's channel shift to cheaper communications channels. The design and print service contract is managed by Corporate Communications Service on behalf of the Council. The services are made accessible to all team across the directorates. A procured provider offers a streamlined process, brand management, consistent quality, and cost efficiency The contract provides design services from high end concept design to basic art-working. This is achieved by working with both the corporate communications team and officers within directorates who self-serve for art-working and print requirements. The current contract is provided in two lots, and this is required in the new contract: * Lot 1: Design and print - This consist of art working, design, concept work and print services. * Lot 2: Reprographic. The Repro lot is for print documents which require short turnaround delivery (such as any legal documents), with the expectation of delivery within two hours.

Lot Information

Lot 1 DESIGN AND PRINT

All design jobs from high end concept design to basic artworking (application of an existing design concept) and layout, leaflets, for (but not limited to) posters, banners, promotional signage, brochures, general marketing literature and signage.

Renewal: Details are specified in the ITT document

Lot 2 : REPROGRAPHICS

Reprographic print items will include, but shall not be limited to: court bundles, commercial contracts; scanning of documents and personnel documents and bundles

Renewal: Details are specified in the ITT document

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077dd4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092482-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79800000 - Printing and related services

Notice Value(s)

Tender Value
£1,131,309 £1M-£10M
Lots Value
£1,131,308 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
30 Oct 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Waltham Forest
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E17 4JF
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI5 Outer London - East and North East
Small Region (ITL 3)
TLI53 Redbridge and Waltham Forest
Delivery Location
Not specified
Local Authority
Waltham Forest
Electoral Ward
Chapel End
Westminster Constituency
Walthamstow

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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