Tender

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Supply of One New Medium Sized Low Emission Panel Van

Hythe & Dibden Parish Council

This public procurement record has 1 release in its history.

Tender

01 Oct 2026 at 11:21

UK4 - Tender Notice
Summary of the contracting process

Hythe and Dibden Parish Council is seeking one new, medium-sized, low-emission panel van, including first registration and delivery. Suppliers can offer either a plug-in hybrid electric van or a battery electric van, or both, but the Council intends to buy only one vehicle. The van should be broadly equivalent in size and operational capability to a Ford Transit Custom L1 H1; equivalent models from other manufacturers are acceptable. Requirements include at least three seats, a minimum 900 kg payload, loadspace of at least 5.5 m³, side and rear access, protective load lining and a white finish. The vehicle will serve the Council’s operations, with delivery to Hythe and Dibden Parish Council in Hythe, Hampshire.

The Council invited tenders through an open competition. The procurement is divided into two lots: plug-in hybrid and battery electric; suppliers may bid for either or both. The tender deadline was 12 noon on 23 October 2026. Tenders were due to be considered on 5 November 2026, with award intended during the week beginning 9 November 2026. The van must be supplied, registered and ready for possession by 31 January 2027. The estimated value is £45,000 excluding VAT. Evaluation weights five-year whole-life cost at 45%, operational suitability and specification at 30%, delivery commitment at 15%, and warranty, servicing and aftersales support at 10%. Submissions were required in a sealed package; electronic submission was not permitted.

This opportunity suits vehicle manufacturers, dealerships and commercial-vehicle suppliers able to provide a new, unregistered medium-sized van and manage its first registration and delivery. Suppliers need to offer one of two powertrains: a plug-in hybrid with a manufacturer-published electric-only range of at least 30 miles, or a battery electric vehicle capable of both AC and DC rapid charging. The Council’s operational pattern means routine full overnight charging cannot be relied upon; suppliers must explain the proposed vehicle’s charging needs and identify and price any recommended charging equipment or upgrade. Strong offers will demonstrate load-carrying capacity, practical dimensions, suitable range and charging, a reliable delivery commitment, and effective warranty, servicing, roadside assistance, replacement-parts availability and aftersales support. The Council may consider a Nissan NV300 in part exchange, but is not obliged to accept it.

How relevant is this notice?

Notice Information

Notice Title

Supply of One New Medium Sized Low Emission Panel Van

Notice Description

SUPPLY OF ONE NEW MEDIUM SIZED LOW EMISSION PANEL VAN Lot 1: Plug in Hybrid Electric Vehicle, PHEV Lot 2: Battery Electric Vehicle, BEV Estimated contract value: approximately PS45,000 excluding VAT Closing date: 12 noon, Friday 23rd October 2026 Hythe and Dibden Parish Council invites tenders from suitably qualified vehicle suppliers for the supply, first registration and delivery of one new medium sized low emission panel van. The Council is seeking a vehicle broadly equivalent in size and operational capability to a Ford Transit Custom L1 H1. The reference to the Ford Transit Custom is provided solely as an indication of the approximate size and operational characteristics required. Equivalent vehicles from other manufacturers will be considered. The procurement is divided into two Lots: Lot 1: Plug in Hybrid Electric Vehicle, PHEV Lot 2: Battery Electric Vehicle, BEV Suppliers may tender for either Lot or both Lots. The Council intends to purchase one vehicle only and will award either Lot 1 or Lot 2. Required specification The principal requirements include: Medium sized panel van New and previously unregistered Minimum three seats including driver Overall length approximately 5,050 mm Overall height approximately 2,000 mm Loadspace length approximately 2,600 mm or greater Loadspace volume approximately 5.5 m3 or greater Minimum payload 900 kg Side and rear loading access White Moulded load floor liner or equivalent durable protection Ply lining or equivalent durable load compartment protection Tyre repair kit, spare wheel or suitable manufacturer equivalent PHEV vehicles must have a manufacturer's published electric only range of at least 30 miles. BEV vehicles must be capable of AC charging and DC rapid charging. Full mandatory and evaluation requirements are contained in the tender pack. Operational and charging requirements The Council's operational requirements mean that full overnight charging cannot be routinely relied upon. The vehicle is expected to spend an average of approximately two hours per working day at the Council's workshop, where electric vehicle charging facilities are available. The Council is prepared to consider an upgrade or replacement of the existing charging facility where reasonably necessary for the vehicle offered. Tenderers must provide details of the charging requirements for their proposed vehicle and identify and price any recommended charging equipment or upgrade. Price and evaluation The estimated contract value is approximately PS45,000 excluding VAT. The tendered price must include all costs associated with supply and first registration, including the first registration fee and Vehicle Excise Duty where applicable. VAT must be identified separately. Tenders will be evaluated on the basis of: Five Year Whole Life Cost: 45% Operational Suitability and Specification: 30% Delivery Commitment: 15% Warranty, Servicing and Aftersales Support: 10% Full details of the evaluation methodology are contained in the tender pack. Part exchange The Council owns a Nissan NV300, registration HG21 LBU, which it will consider in part exchange. Suppliers may arrange to inspect the vehicle before submitting a part exchange valuation. The Council reserves the right not to accept a part exchange offer and to dispose of the existing vehicle separately. Delivery and timetable The Council requires the new vehicle to be supplied, registered and available for possession no later than 31st January 2027. Tenders will be considered by the Council on Thursday 5th November 2026, with notification and contract award intended during the week commencing Monday 9th November 2026, subject to completion of the procurement process. Tender pack and enquiries For the tender pack and further information, contact: Hythe and Dibden Parish Council The Grove 25 St John's Street Hythe Southampton SO45 6BZ Website: www.hytheanddibden.gov.uk Telephone: 02380 841411 For technical enquiries or to arrange an appointment to inspect the current vehicle, contact: Andrew Sheppard Email: andrew.sheppard@hytheanddibden.gov.uk Telephone: 02380 841411 Submission Completed tenders must be received by The Clerk to the Council no later than: 12 noon on Friday 23rd October 2026 and must be submitted in accordance with the submission instructions contained in the tender pack. Hythe and Dibden Parish Council does not bind itself to accept the lowest priced tender or any tender and reserves the right not to proceed with the procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077e6e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092745-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

CPV Codes

34136000 - Vans

Notice Value(s)

Tender Value
£45,000 Under £100K
Lots Value
£45,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Oct 20265 days ago
Submission Deadline
23 Oct 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Jan 2027 - 15 Mar 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Hythe & Dibden Parish Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HYTHE
Postcode
SO45 6BZ
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
New Forest
Electoral Ward
Hythe Central
Westminster Constituency
New Forest East

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...