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RoS - Secure Mail Delivery

Registers of Scotland

This public procurement record has 1 release in its history.

Award

01 Oct 2026 at 13:11

Award Notice
Summary of the contracting process

Registers of Scotland buys secure mail collection and delivery across Scotland, including next-day delivery of legal documents to solicitors and agents. The service supports the organisation’s obligation to deliver documents to its customers. Tracked mail must also be available for occasional use. The stated delivery location is 153 London Road, Edinburgh, with the service covering Scotland. This is a specialist postal and courier service rather than general mail handling: suppliers need to transport sensitive legal correspondence securely and provide dependable collection and delivery across the country.

The procurement is complete and the contract is active. Registers of Scotland used a limited award procedure without a published competition, on the stated basis that DX was the only company able to provide the required service in Scotland; it said Royal Mail could not guarantee next-day delivery. DX Group Ltd was selected. The award date is not provided; the contract was signed on 26 September 2024. The contract value is £78,036.67. The procurement was arranged as one lot. The service requirement includes next-day delivery, and tracked mail must be available occasionally. The recorded rationale cites DX’s position following its acquisition of Legal Post.

For suppliers assessing comparable work from Registers of Scotland, this award shows demand for a secure, Scotland-wide service capable of delivering legal correspondence to solicitors and agents by the next day, with occasional tracked mail. A credible competitor would need to demonstrate reliable nationwide collection and delivery, secure handling of legal documents and operational capacity to meet urgent delivery commitments consistently. The buyer’s stated reason for selecting DX was that it believed only one provider could meet the requirement within Scotland, while Royal Mail could not guarantee next-day delivery. Suppliers seeking to compete when this requirement returns to market would therefore need clear evidence that they can match or improve on those service capabilities.

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Notice Information

Notice Title

RoS - Secure Mail Delivery

Notice Description

Secure Mail delivery and collection throughout Scotland. Next day delivery is imperative due to our obligations to our customers. Tracked mail is also an option we use occasionally and must be available.

Lot Information

Lot 1

We are looking to put a contract in place for a secure mail delivery service encompassing next day delivery for Registers of Scotland. We have an obligation to deliver to a number of solicitors and agents and often contain legal documentation.

Procurement Information

We believe that there is only 1 company who can provide the service that we require within Scotland and that would be DX. Legal Post used to offer a similar service but were bought by DX and now they hold a monopoly on this service. We use Royal Mail for other services but they cannot guarantee next day delivery for example.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077e98
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092830-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60160000 - Mail transport by road

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£78,036 Under £100K

Notice Dates

Publication Date
1 Oct 20265 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Registers of Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 7AU
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland
Local Authority
City of Edinburgh
Electoral Ward
Craigentinny/Duddingston
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Dx Group Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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