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NWSLC HR & Payroll Software and Services

North Warwickshire and South Leicestershire College

This public procurement record has 2 releases in its history.

Award

02 Oct 2026 at 09:45

UK6 - Contract Award Notice
Award

02 Oct 2026 at 09:27

UK5 - Transparency Notice
Summary of the contracting process

North Warwickshire and South Leicestershire College procured HR and payroll software and associated services, including payroll management and time-accounting or human-resources software. The requirement is for the College’s HR and payroll operations, with delivery in the United Kingdom. The buyer is North Warwickshire and South Leicestershire College, based in Nuneaton. The procurement covered a single lot and was classified as a services contract. Its stated scope combines software with services rather than a software-only purchase, so relevant suppliers include providers able to support both HR/payroll systems and payroll management.

The procurement is complete and HBHR was selected for the contract. The award was made on 16 September 2026, with an awarded value of £369,744. The contract period runs from 1 April 2027 to 31 March 2030, with up to five 12-month extensions allowed, giving a possible end date of 31 March 2035. The College describes the original competition as having been conducted through an open procedure, with competitive evaluation; its account says a required publication failed because of a technical systems error. The resulting award is recorded as a direct award. The College issued assessment summaries to unsuccessful tenderers on 18 September 2026 and planned an eight-working-day standstill after publication of the transparency notice.

For suppliers considering this buyer’s future HR and payroll requirement, the award demonstrates demand for a combined software-and-services solution covering HR, payroll management and time accounting. A credible competitor would need to show that its platform can support the College’s operational HR and payroll needs and that it can deliver the associated payroll services reliably. The selected supplier is HBHR, a large company, indicating that the requirement was met by a supplier with the scale to provide the package. The tender was described as competitively evaluated, and the lot was marked suitable for small and medium-sized enterprises and voluntary, community and social enterprises. Suppliers of relevant HR or payroll software may therefore be well placed where they can also demonstrate service delivery capacity.

How relevant is this notice?

Notice Information

Notice Title

NWSLC HR & Payroll Software and Services

Notice Description

North Warwickshire and South Leicestershire College ('the College') is issuing this UK5 Transparency Notice in respect of the procurement for HR and Payroll Software and Services following completion of a competitive procurement process, conducted under internal reference CA17881. The procurement was commenced through publication of a tender via the Open Procedure on 22nd May 2026 and was conducted in accordance with the requirements applicable to above-threshold procurements. Tender notices were issued for publication to both Find a Tender and ContractsFinder through the College's eSender. Procurement documentation was made available without restriction through the College's eSender portal, enabling unrestricted access to procurement information and tender submission. The College has identified that, although an FO2 notice successfully published to ContractsFinder, the required UK4 notice failed to publish to Find a Tender. Investigation undertaken with the eSender confirmed that the omission arose as a result of a technical systems error and was not the consequence of any intentional action by the College. Although the underlying issue was subsequently rectified, the UK4 notice did not publish in relation to this procurement. The College's procurement process has been conducted competitively, and a robust process has been undertaken, despite the above omission. The procurement was subject to a competitive evaluation process, following which Assessment Summaries were issued to unsuccessful tenderers on 18th September 2026 in accordance with the Procurement Act. The College intends to award the contract to the supplier identified in this notice. This UK5 Transparency Notice is being published to ensure transparency regarding the procedural omission described above and to provide notice of the intended contract award. The College will observe an 8 working day standstill period subsequent to the publication of this Transparency Notice.

Procurement Information

Please see description above for full justification.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-077f3b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093138-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48450000 - Time accounting or human resources software package

79211110 - Payroll management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£369,744 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
16 Sep 20263 weeks ago
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Warwickshire and South Leicestershire College
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NUNEATON
Postcode
CV11 6BH
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
Not specified
Local Authority
Nuneaton and Bedworth
Electoral Ward
St Nicolas
Westminster Constituency
Nuneaton

Supplier Information

Number of Suppliers
1
Supplier Name

HBHR

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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