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003726 - Internal Audit Management System

Durham County Council

This public procurement record has 1 release in its history.

Tender

02 Oct 2026 at 17:04

UK4 - Tender Notice
Summary of the contracting process

Durham County Council is seeking a replacement internal audit management software system. The current system is hosted on the Council’s premises; the replacement is intended to support its cloud-first strategy. This is a software supply requirement, classified as an industry-specific software package (CPV 48100000). The procurement is for the Council’s use, with delivery in County Durham. The specification and supplier questionnaire set out the detailed requirements and were available through the Council’s online procurement portal. Suppliers should assess the detailed specification to confirm that their system can meet the Council’s functional and implementation needs.

The Council invited offers through an open competition under a below-threshold procedure. The procurement reached the tender stage. Clarification questions were due by 30 October 2026 at 10:00 UTC, and submissions by 5 November 2026 at 10:00 UTC, through the online portal. The estimated value is £170,000 excluding VAT (£204,000 including VAT). The contract is intended to run from 1 April 2027 to 31 March 2030, with an option to extend once for a further 36 months, subject to satisfactory performance, service continuity and the Council’s future requirements. Price carries 50% of the evaluation; quality accounts for the other 50%, covering the statement of works (20%), system demonstration (15%), training and knowledge transfer (5%), post-implementation support (5%) and desirable functionality (5%).

This requirement is suited to suppliers of internal audit management software able to replace an on-premises system and support a move to cloud-based services. A strong bid will need to explain the proposed system and its implementation in a clear statement of works, demonstrate the system, and show how users will be trained and knowledge transferred. Suppliers should also set out their approach to intensive early support and subsequent support, and identify any desirable functionality their product provides. The combination of a substantial quality assessment and a 50% price weighting means bidders need to show both a credible delivery plan and value for money. Providers with experience implementing comparable audit-management systems and supporting customers through transition are well placed to respond.

How relevant is this notice?

Notice Information

Notice Title

003726 - Internal Audit Management System

Notice Description

Replacement of Internal Audit Software system. Full requirements can be found in Document 3a. Contract Specification and PSQ Appendix 1 of the tender documents, which are available free of charge at www.open-uk.org The reason for this procurement is due to our existing Internal Audit Management Software being on premise and the Council is currently undergoing a 'cloud first' strategy.

Lot Information

Lot 1

Renewal: The Contract period is for an initial 3-year period, with the option to extend for a further 1 x 36 months subject to satisfactory performance, service continuity and the Council's future requirements.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07802a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093549-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
£170,000 £100K-£500K
Lots Value
£170,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Oct 20264 days ago
Submission Deadline
5 Nov 20265 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Durham County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DURHAM
Postcode
DH1 5WB
Postcode Area
Durham
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC14 Durham
Local Authority
County Durham
Electoral Ward
Framwellgate & Newton Hall
Westminster Constituency
City of Durham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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