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Mongo Database

Coventry University

This public procurement record has 2 releases in its history.

Award

05 Oct 2026 at 09:39

UK6 - Contract Award Notice
Award

05 Oct 2026 at 09:31

UK5 - Transparency Notice
Summary of the contracting process

Coventry University procured MongoDB software for Aula, its internally developed and hosted virtual learning environment. MongoDB provides the platform’s central database, storing and managing records from student and educator activity, including authentication, posts, submissions, learning resources, discussions and collaboration. Its document-based model stores varied information in real time without requiring fixed table structures, supporting different institutional and course needs as Aula develops. The software is used across the university’s institution instances to support interactions between students, educators and course content. The procurement is for software and information systems.

The procurement is complete and the contract was awarded to MongoDB Limited through a direct award, justified by the database’s central role in the existing Aula platform and technical reasons relating to the single supplier. The gross awarded value is £346,287.62, with a net value of £288,573.02. The contract period runs from 15 October 2026 to 14 October 2029, with signature scheduled for 15 October 2026. The award is recorded as pending. The process comprised one lot, marked as suitable for small and medium-sized enterprises. No separate evaluation criteria are recorded; the stated basis for the direct award is MongoDB’s role in the platform’s infrastructure and its fit with Aula’s flexible data requirements.

For suppliers considering similar future requirements from Coventry University, this award indicates demand for database software that underpins a university-owned virtual learning environment. A credible alternative would need to support reliable, real-time handling of varied records generated by students and educators, including authentication, submissions, resources and collaborative activity. It would also need to accommodate different institutional and course structures, and allow the platform’s data model to evolve without complex migrations or significant downtime. The direct award rationale shows that continuity with the existing Aula infrastructure and technical fit were decisive in this purchase; competing suppliers would need to demonstrate how their database could meet those operational needs within the established platform.

How relevant is this notice?

Notice Information

Notice Title

Mongo Database

Notice Description

At Aula, MongoDB is a core part of the platform's underlying infrastructure and acts as the centralised database used to store and manage records generated across the platform. Every interaction and action carried outby users within Aula is recorded within MongoDB. This includes user authentication, posts, submissions, resources, discussions, collaborative activity and other interactions carried out by students and educators across institution instances. Aula's experience relies on seamless interaction between students, educators and content, and MongoDB supports this by storing the structured yet flexible data that enables these interactions to take place. Every action within the platform generates data, whether it is a student posting a submission, an educator sharing resources, or users collaborating through discussions. MongoDB's document-based model allows this information to be captured and stored in real time without being restricted by rigid table structures. This flexibility is important for Aula because different institutions and courses can have different requirements and structures. MongoDB's schema-less design allows Aula to adapt and evolve its data model without requiring complex migrations or significant downtime. This enables the platform to continue developing and introducing changes without unnecessarily disrupting teaching and learning.

Procurement Information

MongoDB is a core part of the Aula system underlying infrastructure and acts as the centralised database used to store and manage records generated across the platform. Note that the Aula system is an internal virtual learning environment developed and hosted by Coventry University. Every interaction and action carried out by users within Aula is recorded within MongoDB. This includes user authentication, posts, submissions, resources, discussions, collaborative activity and other interactions carried out by students and educators across institution instances. Aula's experience relies on seamless interaction between students, educators and content, and MongoDB supports this by storing the structured yet flexible data that enables these interactions to take place. Every action within the platform generates data, whether it is a student posting a submission, an educator sharing resources, or users collaborating through discussions. MongoDB's document-based model allows this information to be captured and stored in real time without being restricted by rigid table structures. This flexibility is important for Aula because different institutions and courses can have different requirements and structures. MongoDB's schema-less design allows Aula to adapt and evolve its data model without requiring complex migrations or significant downtime. This enables the platform to continue developing and introducing changes without unnecessarily disrupting teaching and learning.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078059
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093634-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£288,573 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
5 Oct 20262 days ago
Contract Period
15 Oct 2026 - 14 Oct 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
Not specified
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

MongoDB Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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