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Vehicle Maintenance Services

The Police & Crime Commissioner for Sussex

This public procurement record has 1 release in its history.

Tender

05 Oct 2026 at 15:57

UK4 - Tender Notice
Summary of the contracting process

The Police and Crime Commissioner for Sussex is seeking vehicle maintenance services for the Sussex and Surrey police authorities through a four-lot, multi-supplier framework. The work covers maintenance of motorcycles, cars, vans up to 3.5 tonnes, and vans and lorries over 3.5 tonnes. Services are to be delivered from supplier premises within 35 miles of at least one police workshop in Surrey, East Sussex or West Sussex. The framework is intended to reduce environmental impact and vehicle downtime while broadening supplier participation. Suppliers can focus on the vehicle classes they service, and the requirement covers both routine vehicle maintenance and work allocated across the two authorities.

The buyer invited tenders using an open procedure. The framework is intended to appoint up to 32 suppliers, with a maximum of eight on each lot; work will be allocated among appointed suppliers without reopening competition. The stated overall estimated value is £2.75 million excluding VAT (£3.3 million including VAT). The contract period is 1 February 2027 to 31 January 2031. Questions were due by 22 October 2026 at 12:00, and tenders by 2 November 2026 at 12:00. The award decision was due by 14 December 2026. Each lot is evaluated on technical quality (60%), price (30%) and social value (10%). Lots cover motorcycles, cars, lighter vans, and heavier vans and lorries; estimated lot values are £55,000, £1.43 million, £1.1 million and £165,000 excluding VAT, respectively.

This opportunity suits vehicle repair and maintenance businesses with premises located close enough to the authorities’ workshops in Surrey, East Sussex or West Sussex. There is scope for specialist suppliers to compete for one or more vehicle classes, including motorcycles, cars, vans and heavier commercial vehicles. Small and medium-sized enterprises are explicitly considered suitable. Successful suppliers would need the technical capability and capacity to maintain the relevant vehicle types and support police vehicle availability across the two authorities. The technical element carries the largest share of the evaluation, with price and social value also assessed. Framework appointments may lead to work allocated across the supplier group, and the authorities reserve options to reallocate work between lots or use appointed suppliers for related services in specified circumstances.

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Notice Information

Notice Title

Vehicle Maintenance Services

Notice Description

This Invitation to Tender ("ITT") has been issued by the Police and Crime Commissioner for Sussex (the PCC for Sussex) who is seeking to appoint a maximum of 32 of suppliers for the provision of vehicle maintenance services to the PCC for Sussex and to the PCC for Surrey (together, 'the Authorities') . The Requirement will be tendered as a multi-supplier framework divided into 4 (four) lots, listed within the ITT Statement of Requirements (Specification) document. A maximum of 8 suppliers may be awarded a contract on each Framework lot. To minimise environmental impact and vehicle downtime, while at the same time increasing supplier participation to the project, premises where suppliers intend to provide the service must be located within 35 miles of at least one of the Authorities' workshops in Surrey, East Sussex and West Sussex.

Lot Information

Motorcycles

Provision of maintenance services for motorcycles

Options: The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown variables, such as: * in cases of urgency * in cases of an alternative contract failure or termination * if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot.

Cars

Provision of maintenance services for cars

Options: The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown variables, such as: * in cases of urgency * in cases of an alternative contract failure or termination * if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot.

Vans up to 3.5 tonnes

Provision of maintenance services for vans up to 3.5 tonnes

Options: The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown variables, such as: * in cases of urgency * in cases of an alternative contract failure or termination * if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot.

Vans/Lorries over 3.5 tonnes

Provision of maintenance services for vans and lorries over 3.5 tonnes

Options: The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown variables, such as: * in cases of urgency * in cases of an alternative contract failure or termination * if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078108
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/093953-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50110000 - Repair and maintenance services of motor vehicles and associated equipment

Notice Value(s)

Tender Value
£2,750,000 £1M-£10M
Lots Value
£2,750,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Oct 2026Yesterday
Submission Deadline
2 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 31 Jan 2031 4-5 years
Recurrence
2030-08-01

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Police & Crime Commissioner for Sussex
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEWES
Postcode
BN7 2FZ
Postcode Area
Brighton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ22 East Sussex CC
Delivery Location
TLJ2 Surrey, East and West Sussex
Local Authority
Lewes
Electoral Ward
Lewes Bridge
Westminster Constituency
Lewes

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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