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Body Worn Cameras

WM TRAINS LIMITED

This public procurement record has 2 releases in its history.

Award

06 Oct 2026 at 17:33

UK6 - Contract Award Notice
Award

06 Oct 2026 at 17:15

UK5 - Transparency Notice
Summary of the contracting process

WM Trains Limited is procuring body-worn cameras and the associated data and back-office support. The requirement covers leasing 700 cameras and supporting those devices alongside 500 cameras already owned by WM Trains. Support includes data management, hosting, servicing, security and asset replacement. The equipment and service are intended to operate as one supported camera estate, using the existing software platform and security infrastructure. The work is for WM Trains, a public undertaking based in Birmingham, and delivery is in the United Kingdom. The procurement combines camera equipment with security software and ongoing technical and operational support, rather than a purchase of cameras alone.

The procurement is complete and was awarded by direct award to Halo Technologies Europe Limited. The stated reason was that WM Trains’ owned cameras are technically incompatible with other suppliers’ software; changing supplier would require replacing working equipment early and could mean running parallel systems. The award value is £1,092,000 excluding VAT (£1,310,400 including VAT). The contract period runs from 30 November 2026 to 30 November 2028. The award was dated 6 October 2026. The requirement was procured as a single lot. The award covers leased cameras and associated platform, data, hosting, servicing, security and replacement support for the leased and buyer-owned equipment.

For suppliers competing for this buyer’s future body-worn camera requirement, the award demonstrates that compatibility with WM Trains’ installed camera estate, software platform and security arrangements is central. A credible provider would need to support a substantial fleet comprising both leased and buyer-owned devices, with reliable data handling, hosting, servicing, security and asset replacement. The rationale also points to the importance of avoiding service disruption, parallel systems and unnecessary early replacement of functional equipment. Suppliers should therefore be able to show that their cameras and software can work across the fleet, or provide a practical transition that protects existing asset value while maintaining consistent support and user competence. The contract is a bridge to a single competitive procurement of the whole estate after the current owned cameras reach the end of their operational life.

How relevant is this notice?

Notice Information

Notice Title

Body Worn Cameras

Notice Description

-Lease of 700 body worn cameras - Associated data and back-office support (including data, hosting, servicing, security and asset replacement) for 700 x leased and 500 x WM Trains-owned cameras.

Procurement Information

WM Trains currently owns 500 body-worn cameras that have an estimated remaining operational life of approximately two years and continue to meet business requirements. The existing estate is supported through Halo's software platform and associated security infrastructure. Halo has confirmed that the owned devices are not technically compatible with alternative suppliers' software solutions. As a result, replacing the incumbent supplier at this stage would require the premature decommissioning of 500 functional assets that retain significant residual value. The loss of that residual value would represent an inefficient use of public resources and would materially reduce the benefits that could otherwise be achieved through a change in supplier. Maintaining the existing Halo platform while procuring an alternative solution for the wider estate would also necessitate the operation of parallel systems, creating additional technical, operational and contract-management burdens, including increased training requirements, duplicated support arrangements and potential impacts on user competence and service consistency. In recognition of the remaining operational life of the existing owned assets, all additional body-worn cameras supplied under the proposed agreement will be provided on a lease basis rather than through outright purchase. This approach avoids further investment in owned hardware, provides greater flexibility during the transition period, and supports the development of a future competitive procurement strategy. By aligning new assets to a leasing model, WM Trains will be better positioned to undertake a single competitive procurement exercise for the entire estate once the currently owned assets reach end of life, enabling a controlled transition to a replacement solution and avoiding the need for further interim arrangements. WM Trains therefore considers that changing supplier during the remaining lifecycle of the current assets would give rise to disproportionate technical difficulties and unnecessary cost. A two-year direct award will enable the authority to extract full value from its existing investment, avoid the premature obsolescence of operational equipment, and create a clear pathway to a future competitive procurement of the entire body-worn camera estate at an appropriate point in the asset lifecycle.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078212
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094468-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

48 - Software package and information systems

CPV Codes

35125300 - Security cameras

48730000 - Security software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£1,092,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
6 Oct 2026Today
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
6 Oct 2026Yesterday
Contract Period
30 Nov 2026 - 30 Nov 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WM TRAINS LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B3 2ES
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Ladywood
Westminster Constituency
Birmingham Ladywood

Supplier Information

Number of Suppliers
1
Supplier Name

Halo Technologies Europe Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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