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Civic Centre Council Chamber Microphone Replacement

Southend-on-Sea City Council

This public procurement record has 1 release in its history.

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07 Oct 2026 at 11:52

UK7 - Contract Details Notice
Summary of the contracting process

Southend-on-Sea City Council bought a full replacement and enhancement of the wireless conference microphone and discussion system in its Council Chamber. The work includes integrating the replacement system with the audio-visual infrastructure already installed. This is an audio-visual equipment supply and integration requirement, rather than a general council technology project. Delivery is in Southend-on-Sea. The requirement was procured as a single lot, covering the Council Chamber system as a whole.

The procurement is complete and the contract was awarded to VP-AV Limited. The contract was signed on 5 October 2026 and runs from 22 October to 17 November 2026. Its stated contract value is £104,239 excluding VAT (£125,086.80 including VAT). The procurement was below the applicable threshold; the recorded procedure details do not identify a specific method. The published procurement information gives no separate account of award scoring or evaluation criteria, so the basis for selecting the supplier cannot be described more specifically.

For suppliers considering this buyer’s future requirement, the award demonstrates demand for a complete wireless conference microphone and discussion system replacement, including enhancement and integration with existing audio-visual infrastructure. A credible competitor would need to supply compatible conference-room audio-visual equipment and show the technical ability to connect it to an installed AV environment, not simply provide standalone microphones. The single-lot scope indicates that the council sought an integrated solution for the chamber. Specialist AV suppliers with experience in conference systems, equipment replacement and systems integration are therefore the closest fit. The selected supplier was an SME, showing that a requirement of this kind was delivered by a smaller specialist business.

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Notice Information

Notice Title

Civic Centre Council Chamber Microphone Replacement

Notice Description

Full replacement and enhancement of the Council Chamber wireless conference microphone and discussion system and to integrate with the audio-visual infrastructure already installed PS104,239.00

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07827d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094660-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

CPV Codes

32321200 - Audio-visual equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£104,239 £100K-£500K

Notice Dates

Publication Date
7 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
22 Oct 2026 - 17 Nov 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southend-on-Sea City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6FA
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

VP-AV Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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