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MBC - Measured Term Maintenance

Maidstone Borough Council

This public procurement record has 1 release in its history.

Tender

07 Oct 2026 at 16:32

UK4 - Tender Notice
Summary of the contracting process

Maidstone Borough Council is seeking contractors for corporate building maintenance across the borough. The procurement is divided into four lots: mechanical services covering heating, hot water, ventilation and air-conditioning; electrical maintenance; monitoring and maintenance of fire and security alarms; and building-fabric repairs. The work includes planned, responsive and cyclical maintenance. The mechanical and electrical lots require maintenance of plant and equipment, while the alarm lot covers monitoring as well as repairs. All four lots include round-the-clock, year-round service and emergency call-outs outside normal working hours. Mechanical, electrical and building-fabric services apply to council buildings; electrical, alarm and building-fabric descriptions refer to corporate buildings throughout the borough. This is a building maintenance and repair services procurement (CPV 50000000).

The buyer invited offers through an open procedure. The enquiry deadline was 4 November 2026 at 12:00 and the bid deadline was 11 November 2026 at 12:00. The planned award decision date was 30 November 2026. Mechanical services were due to start on 1 April 2027, with the other three lots starting on 1 January 2027. Each contract has a three-year initial term and provision for two further 12-month extensions. Estimated lot values are £900,000 for mechanical, £1,255,000 for electrical, £205,000 for alarms and £815,000 for building fabric, excluding VAT. Each lot is evaluated on cost (60%) and quality (40%). Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable for all four lots.

The opportunity suits building maintenance contractors able to deliver planned, responsive and cyclical work across council corporate buildings, with dependable coverage at all hours and capacity to respond to emergencies outside normal working hours. Mechanical specialists need to maintain heating, hot-water, ventilation and air-conditioning systems; planned preventive maintenance must follow the SFG20 standard maintenance specification for building engineering services. Electrical contractors need comparable building-services maintenance capability. Alarm specialists must provide monitoring as well as maintenance of fire and security alarm equipment. Building-fabric contractors need experience carrying out repairs to corporate buildings. Suppliers can target the lot that matches their trade, and the buyer identifies each lot as suitable for SMEs and VCSEs. The contracts are evaluated on both quality and cost, so bidders need a credible service delivery offer as well as competitive pricing.

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Notice Information

Notice Title

MBC - Measured Term Maintenance

Notice Description

Maidstone Borough Council ("the Council") is conducting a tender exercise to award a number of contracts for the provision of corporate maintenance services. These include: Lot 1. Mechanical Services Lot 2. Electrical Services Lot 3. Security and Fire Alarm Monitoring and Maintenance Lot 4. Building Fabric Maintenance For more information about this opportunity, please visit the eSourcing portal at: https://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Repair-and-maintenance-services./84Y49AMW43 To respond to this opportunity, please click here: https://www.kentbusinessportal.org.uk/respond/84Y49AMW43

Lot Information

Mechanical Services

The Mechanical Services Maintenance Contract is for planned, responsive and cyclical repairs to heating, hot water, ventilation, and air-conditioning services. All PPM is to be completed in accordance with SFG20 standard maintenance specification for building engineering services. The contract is for maintaining plant and equipment 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.

Renewal: The contract term will be for 3 years. There will be provision for up to two annual extensions of 12 months each following the Initial Period (3+1+1).

Electrical Services

The Electrical Services Maintenance Contract is for planned, responsive and cyclical repairs to the corporate buildings throughout the Borough. All PPM is to be completed in accordance with SFG20 standard maintenance specification for building engineering services. The contract is for maintaining plant and equipment 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.

Renewal: There will be provision for up to two annual extensions of 12 months each following the Initial Period (3+1+1).

Security and Fire Alarm Monitoring and Maintenance

The Alarm Monitoring and Maintenance Contract is for planned, responsive and cyclical repairs to the fire and security alarms on the corporate buildings throughout the Borough. The contract is for alarm monitoring and maintenance of plant and equipment 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.

Renewal: There will be provision for up to two annual extensions of 12 months each following the Initial Period (3+1+1).

Building Fabric Maintenance

The Building Services Maintenance Contract is for planned, responsive and cyclical repairs to the building fabric on corporate buildings throughout the Borough 24-hours per day, 7-days per week, 365-days per year and includes emergency call outs outside normal working hours.

Renewal: The contract term will be for 3 years. There will be provision for up to two annual extensions of 12 months each following the Initial Period (3+1+1).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078322
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/094922-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

50 - Repair and maintenance services

CPV Codes

31625000 - Burglar and fire alarms

45453100 - Refurbishment work

50000000 - Repair and maintenance services

50600000 - Repair and maintenance services of security and defence materials

50700000 - Repair and maintenance services of building installations

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£3,175,000 £1M-£10M
Lots Value
£3,175,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20265 days ago
Submission Deadline
11 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Maidstone Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MAIDSTONE
Postcode
ME15 6JQ
Postcode Area
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ45 Mid Kent
Local Authority
Maidstone
Electoral Ward
High Street
Westminster Constituency
Maidstone and Malling

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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