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Gazetteer Management and Web Mapping System

Leicester City Council

This public procurement record has 1 release in its history.

Tender

08 Oct 2026 at 11:05

UK4 - Tender Notice
Summary of the contracting process

Leicester City Council is procuring a replacement gazetteer management and web mapping system. The current service supports the Council’s street and address gazetteers, containing about 5,000 streets and 170,000 basic land and property units with associated polygons. The replacement must also provide public and internal web mapping, simple maps embedded in the Council website and the FindMyLocal service. The system serves several hundred users a day and includes maps for public consultations and issue reporting. Delivery is for Leicester City Council in Leicester. The procurement is classified as software and information systems.

The Council invited offers through an open competition under the below-threshold route. The procurement is for one lot. The enquiry deadline was 27 October 2026 at 09:00, and bids were due by 4 November 2026 at 17:00. The contract period is 1 April 2027 to 31 March 2030. The estimated value is £120,000 excluding VAT (£140,000 including VAT). Evaluation gives quality a 70% weighting and price 30%. The contract includes options to address potential changes arising from local government reorganisation, statutory requirements, reporting and compliance duties, or data governance; changes would require formal contract change control.

This opportunity suits software suppliers able to deliver and support gazetteer management alongside a comprehensive web mapping service. The supplier must migrate the Council’s existing data and configure equivalent maps, versions and functionality, including around 650 layers or tables and 200 map sets. The work also involves transferring associated macros, styling, templates and themes. The required system needs to serve both public and internal users and support varied functions, including public consultation and issue reporting, website-embedded maps and a local information service. Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable. The requirement calls for capability in data migration, system configuration and the delivery of a complex mapping environment; the procurement sets out no particular accreditation or prior-experience threshold in its stated criteria.

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Notice Information

Notice Title

Gazetteer Management and Web Mapping System

Notice Description

As a unitary authority the Council maintains both Street and Address Gazetteers, with approximately 5000 streets and 170,000 BLPUs (Basic Land & Property Units) with associated BLPU polygons. A comprehensive viewable Web Mapping service (with over 200 map sets and 650 plus layers (excluding basemap layers) is provided to both public and internal users (several hundred per day) with many different versions with different functionalities, including limited data input option e.g. for public consultations/issue reporting. The system also provides simple maps embedded into the Council's web site as well textual 'FindMyLocal' service. The tender is to replace both elements and will include the migration of all data and configuration of equivalent map sets, versions and functionality i.e. approximately 650 layers/tables and 200 mapsets, associated macros, styling, templates, themes etc.

Lot Information

Lot 1

Options: Contract risks a. As a result of Local Government Reforms (LGR) there may be boundary changes, mergers, or reorganisations which may reshape service delivery models and require the system to support new operating models or data structures that cannot be delivered within the original system scope. b. Changes in statutory requirements may necessitate new system functionality that cannot be delivered within the original system scope. c. New statutory reporting, compliance obligations may require system redesign or additional modules that cannot be delivered within the original system scope. d. Changes in data governance expectations may require enhancements to system storage, audit trails, or consent management that the existing system cannot accommodate. e. These risks cannot be managed as part of the procurement process but if they were to materialise dialogue/negotiation would need to take place and any changes to the contract agreed by formal change control under the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07837b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095083-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
£120,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20265 days ago
Submission Deadline
4 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leicester City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 1FZ
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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