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ROH Hybrid Mail - Synertec Collaboration - UHB / ROH / BWC / BCHC

University Hospitals Birmingham NHS Foundation Trust

This public procurement record has 2 releases in its history.

Award

08 Oct 2026 at 14:03

UK7 - Contract Details Notice
Award

08 Oct 2026 at 13:37

UK6 - Contract Award Notice
Summary of the contracting process

University Hospitals Birmingham NHS Foundation Trust bought hybrid mail services for itself and three partner healthcare organisations: the Royal Orthopaedic Hospital, Birmingham Women’s and Children’s NHS Foundation Trust, and Birmingham Community Healthcare NHS Foundation Trust. The service combines digital handling of correspondence with physical mail delivery, supporting the organisations’ outgoing communications. The procurement is categorised as postal services. The named buyer is University Hospitals Birmingham NHS Foundation Trust; the service covers all four healthcare organisations, with delivery locations not further identified in the published procurement information.

The procurement is complete and was awarded through a competitive call-off under a framework agreement. Synertec was selected as the supplier. The award date was 8 October 2026, and the contract was signed on the same date. The contract value is £400,000 excluding VAT (£480,000 including VAT). The contract period runs from 8 October 2026 to 30 April 2028, with two possible 12-month renewals and a maximum end date of 30 April 2030. The procurement was divided into one lot. No specific award-scoring criteria are recorded in the procurement information.

This award demonstrates demand from a group of NHS organisations for a supplier able to provide hybrid mail across multiple healthcare bodies. A credible competitor would need to manage end-to-end correspondence services, joining digital mail preparation and processing with reliable physical mailing and delivery. The requirement is suited to suppliers with the operational capacity and systems to serve several large healthcare organisations through one arrangement, while maintaining dependable service at scale. The buyer used a competitive framework call-off, so relevant framework access and the ability to compete within that route would matter for a comparable requirement. Synertec, a large supplier, was selected; the procurement does not identify specific accreditations, technical standards or scored capabilities.

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Notice Information

Notice Title

ROH Hybrid Mail - Synertec Collaboration - UHB / ROH / BWC / BCHC

Notice Description

Hybrid Mail Services for UHB, ROH, BWC and BCHC provided for by Synertec

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0783c0
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095237-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Award under framework
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64110000 - Postal services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£400,000 £100K-£500K
Contracts Value
£400,000 £100K-£500K

Notice Dates

Publication Date
8 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Oct 20262 weeks ago
Contract Period
8 Oct 2026 - 30 Apr 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University Hospitals Birmingham NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 2GW
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Supplier Information

Number of Suppliers
1
Supplier Name

SYNERTEC LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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