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Catering Services and Associated Goods

Perry Hall Multi Academy Trust

This public procurement record has 2 releases in its history.

Planning

08 Oct 2026 at 15:59

UK3 - Planned Procurement Notice
Planning

08 Oct 2026 at 15:42

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Perry Hall Multi-Academy Trust plans to procure school catering services and related goods for its schools in Wolverhampton and surrounding areas. The Trust has 10 primary schools serving about 3,500 pupils, and may add schools that join during the contract. Work is expected to cover daily meal preparation and service, including free, infant free and paid meals; breakfast clubs, hospitality and event catering; menu planning and nutrition; food safety and allergen controls; staffing and training; contract management and reporting; sustainability, food waste reduction and responsible sourcing; and catering consumables. The service is intended to provide safe, nutritious, good-value meals while supporting pupil wellbeing, healthy eating and inclusion.

This is at the planning stage: the Trust has set out its intention to procure but has not yet invited tenders. It plans to use an open procedure and expects to publish the tender on 18 November 2026. The expected bid deadline is 18 December 2026 at 12:00, with an award decision expected by 29 January 2027. The single lot is planned to run from 1 August 2027 to 31 July 2030, with an extension possible to 31 July 2032. Its estimated value is £5.5 million excluding VAT (£6.6 million including VAT). The Trust is undertaking market engagement to shape the final specification, contract structure, performance framework and evaluation method. It expects an online supplier briefing on 30 October 2026 and questionnaire responses by 16:00 on 27 October 2026.

The work is suited to school catering providers with a strong track record in education and the capacity to serve multiple primary schools reliably. The Trust will be looking for robust food safety, allergen management and HACCP arrangements, alongside safeguarding and staff-vetting practices. Suppliers should be able to mobilise and manage a resilient workforce, plan nutritionally compliant menus, and improve meal uptake, customer satisfaction and nutritional outcomes. Strong reporting, contract management and continuous improvement capability will matter. The Trust also highlights social value, local employment and community benefits, environmental sustainability and responsible supply chains. Small and medium-sized businesses are considered suitable for the lot. Market engagement is intended to test supplier capacity and capability and gather views on service requirements, mobilisation, sustainability, pupil engagement and performance measures before the final procurement is designed.

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Notice Information

Notice Title

Catering Services and Associated Goods

Notice Description

Reference: ACPHCS0001 Description: Perry Hall Multi-Academy Trust intends to procure a contract for the provision of catering services and associated goods across schools within the Trust. The procurement is intended to support the continued delivery of high-quality, safe, nutritious and value-for-money school meals whilst promoting pupil wellbeing, healthy eating, inclusion and sustainability. The Trust currently operates across a number of schools and is reviewing its future catering arrangements in advance of the expiry of its current catering contract in July 2027 Perry Hall Multi-Academy Trust currently comprises 10 primary schools serving approximately 3500 pupils total, across Wolverhampton and surrounding areas. The Trust reserves the right to include additional schools that may join the Multi-Academy Trust during the lifetime of the contract. The scope is expected to include: * Daily meal preparation and service. * Free School Meals (FSM), Universal Infant Free School Meals (UIFSM) and paid meal provision. * Breakfast clubs, hospitality and special event catering. * Menu planning and nutritional compliance. * Food safety, allergen management and HACCP compliance. * Staffing, recruitment, training and workforce management. * Contract management, performance reporting and continuous improvement. * Sustainability initiatives, food waste reduction and responsible sourcing. * Engagement with pupils, parents, schools and Trust stakeholders. * Supply of associated catering consumables and ancillary goods where required. Suppliers will be expected to demonstrate: * Strong experience delivering school catering services within the education sector. * Robust safeguarding, food safety and allergen management arrangements. * Ability to improve meal uptake, customer satisfaction and nutritional outcomes. * Effective staffing resilience and mobilisation capability. * Strong reporting and contract management processes. * Commitment to social value, local employment opportunities and community benefits. * Environmental sustainability and responsible supply chain management. The Trust intends to use feedback received through its market engagement activity to help shape the final specification, performance framework, contract structure and evaluation methodology for the procurement. Particular emphasis will be placed on: * Food quality, nutritional standards and pupil experience. * Allergen management and statutory compliance. * Safeguarding and staff vetting requirements. * Service reliability and workforce resilience. * Contract performance management and continuous improvement. * Social value and sustainability outcomes. Perry Hall Multi-Academy Trust has appointed Altair Ltd to act as its official procurement agent for this tender. Altair Ltd will be managing market engagement responses, administrative queries, and tender communications on behalf of the Trust. All expressions of interest and engagement submissions should be directed to procurementaltair@altairltd.co.uk When the tender notice is published, the contracting authority will be using InTend as its eportal.

Lot Information

Lot 1

Renewal: As per the provisions as set out in the ITT complying with the Procurement Act 2023.

Planning Information

Details of the Market Engagement • Purpose of Engagement: The purpose of this preliminary market engagement is to:  Understand supplier capacity and capability within the education catering sector  Seek feedback on the proposed service requirements and performance framework  Explore innovation in menu development, sustainability and pupil engagement  Understand approaches to increasing FSM and UIFSM uptake  Test commercial and mobilisation assumptions  Gather market insight to support specification development and contract design  Inform the evaluation methodology and KPI framework  Ensure the procurement approach remains proportionate, transparent and attractive to the market • Engagement Process Description: The engagement is expected to include:  A Preliminary Market Engagement questionnaire  A virtual supplier briefing session via Microsoft Teams – estimated dates  Potential one-to-one discussions with interested suppliers at the sole discretion of the Contracting Authority  Potential follow-up discussions with one or more potential suppliers (at the sole discretion of the Contracting Authority), covering:  Mobilisation and transition arrangements  Meal uptake improvement strategies  Sustainability and social value delivery  Food safety and allergen management  Contract performance and KPI arrangements Altair Ltd is acting as the procurement agent managing market engagement and the tender process on behalf of the Trust. All feedback will be recorded and used to inform the final procurement documents, with a summary highlighted within the ITT Suite of Documents whilst ensuring equal treatment and transparency. • How to Participate: To participate in this market engagement: • Register interest Email: procurementaltair@altairltd.co.uk with the subject line: “Perry Hall Catering Services PME” To attend the supplier briefing session, suppliers must provide: • Organisation name • Primary contact details • Further instructions and access to the PME questionnaire will be issued upon registration. • Participation is open to all interested suppliers and is free of charge. Engagement Questionnaires must be completed and returned to procurementaltair@altairltd.co.uk by 1600 hours on the 27th of October 2026. The virtual supplier session will be held on Teams and will take place on the 30th of October 2026 at 1400 hours. All organisations that express an interest, will be invited to the session. • Engagement Deadline: (TBC)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07840d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095365-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK3 - Planned Procurement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

55 - Hotel, restaurant and retail trade services

CPV Codes

15894210 - School meals

55520000 - Catering services

Notice Value(s)

Tender Value
£5,500,000 £1M-£10M
Lots Value
£5,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
18 Nov 20262 months to go
Award Date
Not specified
Contract Period
1 Aug 2027 - 1 Aug 2030 3-4 years
Recurrence
2031-11-18

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Perry Hall Multi Academy Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOLVERHAMPTON
Postcode
WV11 3RT
Postcode Area
Wolverhampton
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG39 Wolverhampton
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Wolverhampton
Electoral Ward
Wednesfield South
Westminster Constituency
Wolverhampton North East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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