Planning

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Learning Management System

Wrexham County Borough Council

This public procurement record has 2 releases in its history.

PlanningUpdate

12 Oct 2026 at 10:26

UK2 - Preliminary Market Engagement Notice
Planning

08 Oct 2026 at 16:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Wrexham County Borough Council is considering procuring a cloud-based learning management system for e-learning modules, webinars, course bookings and management reporting. It would support training for council employees and external organisations using the Council’s training services. The expected package includes implementation and configuration, integration with the Council’s Zellis human resources system, user training, and ongoing support and maintenance. The system is intended to manage online and classroom-based learning, including blended events, structured programmes, mandatory training and workplace assessments. Delivery is in Wrexham, Wales. This is a software and information systems requirement, with associated implementation, integration and support services; suppliers should consider the full system lifecycle rather than software licensing alone.

This is at the planning stage: the Council has expressed an intention to procure and is undertaking preliminary market engagement, not inviting tenders. It asks suppliers to email an overview of their solution by midday on 22 October 2026. The Council expects a further notice on 1 February 2027. The estimated value is £70,000 excluding VAT (£84,000 including VAT). The planned contract is due to run from 31 May 2027 to 1 May 2029, with an extension provision allowing it to continue until 8 May 2030. One lot is planned, and the procurement is marked as suitable for small and medium-sized businesses. The engagement describes requirements, but does not set out the procurement method or evaluation criteria.

The work is best suited to learning-platform suppliers able to deliver a configurable cloud LMS and provide implementation, HR-system integration, training and continuing technical support. A strong fit would include proven compatibility with Zellis and the ability to maintain accurate employee data across one or more organisational and position hierarchies. The Council is looking for flexible dashboards for different audiences, manager views of team learning, graphical management reports and KPI widgets, plus visual tracking of programme progress and mandatory-training compliance. The system should also handle course and competency programmes, certification expiry and renewal reminders, prior-learning records, and manager-led workplace assessments. Suppliers with experience managing classroom and blended seminars and events, as well as e-learning, are well placed to prepare a relevant solution overview. SMEs are considered suitable.

How relevant is this notice?

Notice Information

Notice Title

Learning Management System

Notice Description

BACKGROUND Wrexham County Borough Council (WCBC) are looking to engage the market with the potential of procuring a Learning Management System (LMS) to support e-learning training modules, webinars, manager reporting, and course booking requirements for both council employees and external organisations requiring our training services. SCOPE The expectation for any potential supplier would be to provide: * A cloud-based Learning Management System * System implementation and configuration * Integration with our HR system Zellis * User training * Ongoing support and maintenance REQUIREMENTS The following list is not exhaustive and should be used as a guide to the technical requirements WCBC would be looking for in a successful Learning Management System solution: * Dashboard Management - Ability to create, edit, assign to audiences and utilise multiple dashboards for end users. * My Team - Manager - Allow managers to view information relating to team members assigned to their structure. * Graphical Reports - Produce visual reports and graphs for dashboards and management information. * KPI Dashlets - Create KPI-based dashboard widgets from predefined metrics. [CR1.1][EA1.2] * Programme Progress Block - Customisable graphical display of learner programme progress. [CR2.1][EA2.2] * Zellis Integration - Compatibility with the Council's Zellis HR system to maintain accurate employee information. * Position Hierarchies - Support one or multiple organisational and position structures. [CR3.1][EA3.2] * Seminars and Events - Create, manage and report on classroom-based and blended learning events. * One Click Compliance - Provide a simple visual view of mandatory training compliance requirements. * Programmes - Group courses and competencies into structured learning programmes. * Certifications - Manage certification validity periods and automated recertification reminders. [CR4.1][EA4.2] * Record of Prior Learning - Allow users to access, edit and add prior learning records. * On the Job Assessments - Enable managers to assess and report on workplace observations and assessments. SUBMISSION AND TIMESCALES Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.roberts@wrexham.gov.uk by midday in 22nd October 2026. Please ensure you submit information that is relevant to the requirements outlined above.

Planning Information

BACKGROUND Wrexham County Borough Council (WCBC) are looking to engage the market with the potential of procuring a Learning Management System (LMS) to support e-learning training modules, webinars, manager reporting, and course booking requirements for both council employees and external organisations requiring our training services. SCOPE The expectation for any potential supplier would be to provide: • A cloud-based Learning Management System • System implementation and configuration • Integration with our HR system Zellis • User training • Ongoing support and maintenance REQUIREMENTS The following list is not exhaustive and should be used as a guide to the technical requirements WCBC would be looking for in a successful Learning Management System solution: • Dashboard Management - Ability to create, edit, assign to audiences and utilise multiple dashboards for end users. • My Team - Manager - Allow managers to view information relating to team members assigned to their structure. • Graphical Reports - Produce visual reports and graphs for dashboards and management information. • KPI Dashlets - Create KPI-based dashboard widgets from predefined metrics. [CR1.1][EA1.2] • Programme Progress Block - Customisable graphical display of learner programme progress. [CR2.1][EA2.2] • Zellis Integration - Compatibility with the Council's Zellis HR system to maintain accurate employee information. • Position Hierarchies - Support one or multiple organisational and position structures. [CR3.1][EA3.2] • Seminars and Events - Create, manage and report on classroom-based and blended learning events. • One Click Compliance - Provide a simple visual view of mandatory training compliance requirements. • Programmes - Group courses and competencies into structured learning programmes. • Certifications - Manage certification validity periods and automated recertification reminders. [CR4.1][EA4.2] • Record of Prior Learning - Allow users to access, edit and add prior learning records. • On the Job Assessments - Enable managers to assess and report on workplace observations and assessments. SUBMISSION AND TIMESCALES Please email an overview of your solution to Clare Roberts, Category Manager, at Clare.roberts@wrexham.gov.uk by midday in 22nd October 2026. Please ensure you submit information that is relevant to the requirements outlined above.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078425
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095940-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£70,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
1 Feb 20274 months to go
Award Date
Not specified
Contract Period
31 May 2027 - 1 May 2029 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Wrexham County Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WREXHAM
Postcode
LL11 1AR
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL34 Flintshire and Wrexham
Delivery Location
TLL23 Flintshire and Wrexham
Local Authority
Wrexham
Electoral Ward
Grosvenor
Westminster Constituency
Wrexham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...