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The Provision of Vehicle Maintenance and Repair Services

Isle of Wight Council

This public procurement record has 1 release in its history.

Tender

08 Oct 2026 at 16:43

UK4 - Tender Notice
Summary of the contracting process

The Isle of Wight Council is seeking vehicle maintenance, servicing and repair services for its fleet of cars, light commercial vehicles, minibuses and large goods vehicles. The fleet currently comprises 160 vehicles, with numbers subject to change. The work is split into two lots: MOT testing, scheduled servicing, general mechanical maintenance and repairs, including breakdown recovery for vehicles that cannot be driven to the repair site; and ad hoc bodywork repairs for accidental and non-accidental damage, excluding very minor dents and scratches. The services are intended to keep vehicles roadworthy, safe and legal. Work will be carried out at the supplier’s repair facility, as the Council has no repair facility of its own. This is vehicle maintenance and repair services (CPV 50100000).

The Council invited offers through an open tender procedure. The enquiry deadline was 28 October 2026 at 23:59, and the bid deadline was 10 November 2026 at 14:00. The contract period for both lots is 31 December 2026 to 30 December 2029, with two possible 12-month extensions, up to 30 December 2031. Lot 1 is valued at £900,000 excluding VAT (£1,080,000 including VAT); Lot 2 at £350,000 excluding VAT (£420,000 including VAT). The overall estimated value is £1,250,000 excluding VAT (£1,500,000 including VAT). Each lot is assessed on price (65%), quality (30%) and social value (5%). No volume or value of work is guaranteed under either lot.

The opportunity is suitable for small and medium-sized businesses, with suppliers able to tender for either or both types of work. Lot 1 suits vehicle maintenance businesses able to undertake MOT testing, scheduled servicing and general mechanical repairs across a mixed fleet, respond to ad hoc repairs and breakdowns, and recover vehicles that cannot be driven to their premises. Lot 2 is suited to bodywork repair businesses able to address accidental and non-accidental vehicle damage and return vehicles to a safe, road-legal condition. The work includes scheduled and unscheduled requirements for Lot 1 and ad hoc repairs for Lot 2. Suppliers should be equipped to serve a fleet spanning cars through large goods vehicles; fleet numbers may change. There is no guaranteed workload, so bidders need to assess the commercial fit of variable demand.

How relevant is this notice?

Notice Information

Notice Title

The Provision of Vehicle Maintenance and Repair Services

Notice Description

The Authority invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of Vehicle Maintenance and Repair Services. The Authority does not have its own repair facility and therefore the services under this agreement will include all aspects of both planned and unplanned maintenance and repairs. This includes MOTs, Servicing and Bodywork Repairs (excluding very minor bodywork repairs/dents and scratches). The Authority currently has a fleet of 160 vehicles which comprises of a variety of cars, light commercial, minibuses and large goods vehicles, details of the manufacturers and models can be found in the Specification Documents. The numbers of Authority fleet vehicles may be subject to change as vehicles are added to or removed from the Authority's fleet list. This opportunity is divided into two lots. A "lot" is defined as a grouping of similar services that a single procurement process has been split into single lots. Please see the details below: LOT 1 - MOTS, SERVICING, AND GENERAL MECHANICAL REPAIRS This lot is to complete MOT, servicing and maintenance works for Authorities vehicles and provide information on roadworthiness of vehicles. Vehicles may be booked in on an ad hoc basis for non-scheduled repairs or break downs in addition to the scheduled bookings. The supplier also needs to be able to recover vehicles that cannot be driven to site. LOT 2 - BODYWORK REPAIRS This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. Work will be on an ad hoc basis. Potential Suppliers should note that no guarantee can be given with regard to the volume or value of work under either of the lots.

Lot Information

MOTS, Servicing and General Mechanical Repairs

This lot is to complete MOT, servicing and maintenance works for Authorities vehicles and provide information on roadworthiness of vehicles. Vehicles may be booked in on an ad hoc basis for non-scheduled repairs or break downs in addition to the scheduled bookings. The supplier also needs to be able to recover vehicles that cannot be driven to site.

Renewal: 2x 12 Month Extensions

Bodywork Repairs

This lot is for bodywork and accidental/non-accidental damage repairs to ensure the vehicles safe and road legal. Work will be on an ad hoc basis.

Renewal: 2x 12 Month Extensions

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-07842f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095402-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50100000 - Repair, maintenance and associated services of vehicles and related equipment

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£1,250,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Oct 20264 days ago
Submission Deadline
10 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Dec 2026 - 30 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Isle of Wight Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWPORT
Postcode
PO30 1UD
Postcode Area
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ34 Isle of Wight
Delivery Location
Not specified
Local Authority
Isle of Wight
Electoral Ward
Newport Central
Westminster Constituency
Isle of Wight West

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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