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Provision of Catering Services and Venue Hire at Pembroke Lodge

TRP TRADING COMPANY LIMITED

This public procurement record has 3 releases in its history.

PlanningUpdate

09 Oct 2026 at 12:40

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

09 Oct 2026 at 12:37

UK2 - Preliminary Market Engagement Notice
Planning

09 Oct 2026 at 10:58

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

TRP Trading Company Limited is preparing a concession for catering and venue-hire services at Pembroke Lodge, a Grade II-listed Georgian mansion in Richmond Park, London. The concessionaire would run the wedding and venue-hire business, The Butler’s Pantry restaurant and café, and an outdoor kiosk. The setting and visitor-facing nature of the services make this a combined hospitality and events operation, rather than a catering-only contract. The buyer wants the services to support its values, vision and charitable objectives, while maintaining high standards of customer service and operating sustainably and with environmental awareness. The stated service scope covers Pembroke Lodge and its grounds.

The process is at planning and the buyer has not yet invited tenders. TRP is conducting preliminary market engagement to gauge supplier interest and gather information to shape its requirements; interested suppliers are invited to complete a market consultation questionnaire, with a separate presentation providing background and proposed scope. The stated response time is noon on 26 October 2026, and participation requires registration with Delta. The expected contract period begins on 4 October 2027 and runs to 4 October 2037, with a possible extension to 4 October 2042. The published estimated gross value is £110 million. The procurement is a single-lot concession; the planned procedure and evaluation criteria are not yet stated.

This is suited to established hospitality and events operators able to combine venue management, weddings, restaurant and café operations, and kiosk catering at a prominent visitor destination. TRP specifically seeks a concessionaire with events-management and catering experience, relevant market knowledge, and a consistent record of delivering services. Suppliers will need the operational capacity and financial strength to sustain a commercially viable service throughout a long contract, as well as the ability to maintain high standards of health and safety. The buyer also expects sustainable, environmentally conscious operations and excellent customer service aligned with its values and charitable objectives. The market-engagement exercise gives prospective operators a chance to share information that may inform the requirements before the tender process begins.

How relevant is this notice?

Notice Information

Notice Title

Provision of Catering Services and Venue Hire at Pembroke Lodge

Notice Description

The Royal Parks are excited to present an opportunity for venue hire and catering services within the much loved, historically significant grade 2 listed Georgian mansion, Pembroke lodge. Pembroke Lodge's beautiful setting and sweeping views across the Thames Valley has made it a cherished landmark throughout its varied and rich history. Pembroke Lodge opened a cafe just after the war and hosted its first wedding around 50 years ago. Pembroke Lodge's history of welcoming everyone from privates to princes is one of the things that makes it special. It's not a museum piece, but a unique cafe and venue with a character all its own in the unrivalled natural environment of Richmond Park. TRP are looking for a Concessionaire with a background in events management and catering services, to run the services provided within Pembroke lodge grounds including the wedding and venue hire business, The Butler's Pantry restaurant cafe and an external Kiosk in line with the new contract period from late 2027. To be successful, the Concessionaire will need to have relevant knowledge and experience, with a consistent track record in service delivery. Additionally, they must have the capacity, financial ability, and knowledge within the market to sustain a commercially viable service over the entire period of the contract. The services should be run with high standards of health & safety, sustainably operated, and environmentally conscious with superb customer service, supporting TRP Values, Vision and Charitable Objectives.

Planning Information

This Preliminary Market Engagement (“PME”) has been prepared by TRP Trading Company Limited (“TRP”). TRP is currently preparing to initiate a procurement process for the Provision of Catering Services and Venue Hire at Pembroke Lodge. Prior to commencing the procurement, TRP wishes to engage with the market to understand the level of Supplier interest and gather information to support the development of TRP’s requirements. As part of this PME exercise, TRP is inviting interested suppliers to complete the Market Consultation Questionnaire (“MCQ”). A separate PME presentation has also been issued as part of this PME exercise. The presentation provides further background on Pembroke Lodge and an overview of the proposed scope of the procurement. Suppliers should review the PME presentation when preparing their response to the MCQ. The deadline for responding to this PME is 12:00 Monday 26th October 2026. Suppliers must submit a completed MCQ by the deadline. To participate in this PME, you will need to be registered with Delta. You can register on Delta here: https://www.delta-esourcing.com/delta/signup.html?userType=supplier See MCQ and PME Presentation for more details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078473
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095646-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55500000 - Canteen and catering services

55520000 - Catering services

Notice Value(s)

Tender Value
£110,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20264 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
4 Oct 2027 - 4 Oct 2037 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TRP TRADING COMPANY LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W2 2UH
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Hyde Park
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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