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CoPath Support and maintenance contract

Leeds Teaching Hospitals NHS Trust

This public procurement record has 1 release in its history.

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09 Oct 2026 at 15:44

UK5 - Transparency Notice
Summary of the contracting process

Leeds Teaching Hospitals NHS Trust is procuring support and maintenance for CoPath, its existing laboratory information management system (LIMS). The service is an interim arrangement to keep the current system operating until the Trust transitions to the regional WINPATH LIMS solution, which is being developed and is expected to replace CoPath. Both systems are supplied by Clinisys. This is software support and maintenance work for the Trust’s existing LIMS service, serving its operations in Leeds. The requirement centres on continuity of the current system and its interfaces and workflows during the transition to the regional platform.

The procurement is complete and was directly awarded to Clinisys Solution Limited. The award date was 9 October 2026. The contract period runs from 29 October 2026 to 28 October 2028. The award value is £140,000 excluding VAT (£168,000 including VAT). The requirement is a single lot for CoPath support and maintenance. The Trust used a direct award on technical grounds: it considered Clinisys the only supplier able to meet the need, with no reasonable alternative, and cited compatibility and interoperability risks, alongside the cost and delay of changing supplier for a temporary arrangement. The stated legal basis is section 41 and Schedule 5, paragraph 6 of the Procurement Act 2023.

For suppliers preparing to compete for comparable LIMS support work at Leeds Teaching Hospitals NHS Trust, this award points to the importance of proven capability with the Trust’s installed laboratory system and the ability to maintain service continuity across existing infrastructure, interfaces and workflows. Credibility would depend on demonstrating that support can be delivered without introducing compatibility risks or requiring disruptive redesign, integration, validation, testing or data migration. The Trust’s rationale also shows that it weighs transition cost and delay against the limited duration of an interim requirement. Clinisys supplies both the current CoPath system and the regional WINPATH solution, making continuity between the existing and replacement platforms central to this particular requirement.

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Notice Information

Notice Title

CoPath Support and maintenance contract

Notice Description

The Trust currently operates CoPath, which is due to be replaced by the regional WINPATH LIMS solution. Both systems are supplied by Clinisys. The required iteration of the regional solution is currently under development, with implementation/go-live anticipated in approximately two years. The proposed arrangement is therefore a time-limited interim requirement to maintain continuity of the existing LIMS service until transition to the regional solution.

Procurement Information

It is proposed that the award is made under Section 41 and Schedule 5, paragraph 6 of the Procurement Act 2023, which permits direct award where, due to an absence of competition for technical reasons, only a particular supplier can meet the requirement and there are no reasonable alternatives. Changing supplier during this transitional period would create significant interoperability and compatibility risks with the Trust's existing LIMS infrastructure, interfaces and workflows. It could require substantial redesign, integration, validation, testing and data migration, resulting in disproportionate cost and delay for what would be a temporary solution.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078504
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095783-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£140,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
29 Oct 2026 - 28 Oct 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leeds Teaching Hospitals NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 3EX
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Supplier Information

Number of Suppliers
1
Supplier Name

Clinisys solution Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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