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Planting and Maintenance of Flower Beds

West Bedlington Town Council

This public procurement record has 1 release in its history.

Tender

12 Oct 2026 at 16:25

UK4 - Tender Notice
Summary of the contracting process

West Bedlington Town Council is seeking a supplier or suppliers to provide seasonal flower planting and ongoing horticultural maintenance across flower beds, tubs, planters and other planted areas in the West Bedlington area. The work covers preparing beds, supplying plants and materials, summer and winter planting, establishment watering, routine inspections, weeding, litter and detritus removal, and agreed remedial work. Sites must be left clean, tidy and safe, and the supplier must report damage, safety risks, vandalism, plant failures and other maintenance issues. Suppliers may bid for flower beds, planters, or both. The locations and indicative planting requirements are listed in the schedule; planting designs, quantities or locations may be changed by written agreement during the contract.

The Council invited offers through an open tender procedure, using an accelerated process on grounds of urgency. The enquiry deadline was 30 October 2026 at 23:59 UTC, and the tender submission deadline was 5 November 2026 at 23:59 UTC. The intended contract period runs from 1 April 2027 to 31 March 2030. The estimated value is £60,000 excluding VAT (£72,000 including VAT). There is one lot, covering the planting and maintenance service; tenderers are asked to price all listed locations unless invited to price particular lots or alternatives. Evaluation weights price and value for money at 40%, quality and method at 25%, experience and capability at 15%, health, safety and compliance at 10%, and environmental sustainability at 10%.

This work suits horticulture, grounds-maintenance and landscape-planting businesses with relevant experience and the capacity to deliver regular visits across multiple public sites throughout the growing season. The service requires adequate staff, supervision, equipment and vehicles, reliable record-keeping, and clear day-to-day and urgent communications with the Council. Suppliers need safe working methods for public areas and locations near highways, including risk assessments and suitable insurance. Any use of chemicals, pesticides or herbicides must be competent, safely managed and compliant with relevant legislation and good practice. The Council also values responsible waste disposal, efficient water use, peat-free or reduced-peat materials where feasible, biodiversity-supporting planting where appropriate, and practical measures to reduce environmental impact. The opportunity is marked as suitable for SMEs and voluntary, community or social enterprises.

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Notice Information

Notice Title

Planting and Maintenance of Flower Beds

Notice Description

West Bedlington Town Council invites tenders from suitably experienced suppliers for the provision of seasonal planting, routine inspection, cleansing, watering and maintenance of identified flower beds, planters and associated planted areas within the West Bedlington Town Council area. 1. Purpose of the Tender The purpose of this tender is to appoint a competent supplier(s) to deliver the services currently described in the existing service level agreement, including the preparation, planting, inspection, cleansing, establishment watering and ongoing maintenance of flower beds and planters across West Bedlington. The Council is seeking proposals that provide a reliable, good-quality and cost-effective service, with clear arrangements for communication, reporting, health and safety, environmental practice and service monitoring. 2. Scope of Services The supplier will be required to deliver a complete seasonal floral planting and maintenance service for the flower beds, tubs and planters identified in the attached schedule. The service shall include, as a minimum, stripping out and preparing beds before planting, supplying suitable plants and materials, planting summer and winter schemes, watering for establishment, removing litter, detritus and weeds in and immediately surrounding the beds, inspecting sites, reporting issues, and carrying out agreed remedial work where instructed by the Council. Suppliers can bid for flower beds only or planters only or both flower beds and planters. 3. Service Locations and Planting Schedule The service locations and indicative planting requirements are set out in the existing Flower Bed Locations table within this document. Tenderers must price for all listed locations unless invited by the Council to submit prices for specific lots or alternative options. The Council may amend planting designs, quantities or locations during the contract term by written agreement. 4. Required Service Standards * All identified flower beds shall be visited at least twice per month during the growing season, unless otherwise agreed in writing. * Sites shall be left clean, tidy and safe following each visit. * Weeds, litter and detritus shall be removed from beds and immediately surrounding areas. * Beds shall be prepared before summer and winter planting, normally during May/June and September/October or as otherwise agreed with the Council. * Plants supplied shall be healthy, suitable for the location, and planted to an appropriate spacing and depth. * Watering necessary for establishment shall be included. Additional watering may be instructed and priced separately where agreed. * Any damage, safety risk, vandalism, plant failure or maintenance issue shall be reported to the Council promptly. * The supplier shall keep records of scheduled visits, work completed, issues identified and actions taken.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0785f1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096251-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77310000 - Planting and maintenance services of green areas

77330000 - Floral-display services

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
£60,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 2026Today
Submission Deadline
5 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
West Bedlington Town Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BEDLINGTON
Postcode
NE22 5TT
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC42 Northumberland
Delivery Location
TLC North East (England)
Local Authority
Northumberland
Electoral Ward
Bedlington Central
Westminster Constituency
Blyth and Ashington

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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