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Kent & Medway ICS - MFD Tender

Dartford and Gravesham NHS Trust

This public procurement record has 7 releases in its history.

PlanningUpdate

20 Oct 2026 at 14:25

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

14 Oct 2026 at 14:40

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

14 Oct 2026 at 12:27

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

14 Oct 2026 at 12:00

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

13 Oct 2026 at 12:44

UK2 - Preliminary Market Engagement Notice
Planning

13 Oct 2026 at 12:42

UK2 - Preliminary Market Engagement Notice
Planning

13 Oct 2026 at 12:37

UK1 - Pipeline Notice
Summary of the contracting process

Dartford and Gravesham NHS Trust is planning a managed print service for organisations across the Kent and Medway Integrated Care System. The potential scope covers multifunction devices (MFDs), managed print and secure print software, deployment, maintenance, consumables, reporting and end-of-life support. This combines the supply and servicing of printing and photocopying equipment with the software and operational services needed to manage secure, multi-organisation printing. The work is intended to serve a group of healthcare organisations rather than a single site. The Trust is seeking market feedback to shape the future specification, procurement route, contract model and implementation plan; suppliers are being asked to share market practice, viable options, dependencies and risks.

This is at the planning stage: the Trust has not issued an invitation to tender, and engagement responses are not priced bids or scored for an award. It expects to use an open procedure for the future procurement. The planned service is described as one lot. The buyer’s expected contract period runs from 1 April 2027 to 31 March 2033, with a maximum extension date of 31 March 2035. A future procurement notice is expected on 11 January 2027. The deadline for pre-market engagement is 11 November 2026 at 12pm. The procurement is above the applicable threshold, but no estimated contract value is stated. SMEs and voluntary, community and social enterprises are indicated as suitable suppliers.

This is relevant to suppliers able to provide an integrated managed print service for a multi-organisation healthcare setting, including MFD hardware, secure print software, rollout, ongoing maintenance, consumables, reporting and end-of-life support. Equipment providers, print-management firms and software suppliers may be well placed, particularly those able to combine these capabilities or work effectively through delivery partners. The stated SME and social-enterprise suitability signals that smaller and mission-led suppliers may also fit the requirement. At this stage, the buyer is looking for practical market insight on standard practice, workable options, dependencies and delivery risks, and wants feedback to inform the specification, route to market, contract model and implementation plan. This is preparation and market engagement, not an opportunity to submit a tender.

How relevant is this notice?

Notice Information

Notice Title

Kent & Medway ICS - MFD Tender

Notice Description

Atamis Reference C481782. Link: https://atamis-1928.my.salesforce-sites.com/ProSpend__CS_ContractPage?SearchType=Projects&uid=a07Pz000020bca0IAA&searchStr=Kent+and+Medway&sortStr=Recently+Published&page=1&filters=&County= The potential scope includes MFD hardware, managed print and secure print software, deployment, maintenance, consumables, reporting and end-of-life support across. This is preliminary market engagement, not an invitation to tender. We seek market practice, feasible options, dependencies and risks, rather than a priced bid or a proposed contract-specific solution. Responses will not be scored for award.

Planning Information

We invite market feedback to shape a future multi-organisation managed print specification, procurement route, contract model and implementation plan. The deadline for premarket engagement has been extended to 11/11/2027, 12pm.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078674
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099056-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

30121100 - Photocopiers

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
11 Jan 20273 months to go
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Dartford and Gravesham NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DARTFORD
Postcode
DA2 8DA
Postcode Area
Dartford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
Not specified
Local Authority
Dartford
Electoral Ward
Bean & Village Park
Westminster Constituency
Dartford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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