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S20 Lifts - Avondale, Selwyn Morris & Galleon

Cardiff Community Housing Association (CCHA)

This public procurement record has 1 release in its history.

Tender

13 Oct 2026 at 13:11

UK4 - Tender Notice
Summary of the contracting process

Cardiff Community Housing Association is procuring replacement lift systems at Avondale Court, Galleon Way Flats and Selwyn Morris Court in Cardiff. The works cover the design, engineering, manufacture, factory testing, supply and delivery of the lifts, followed by installation, commissioning, testing, certification and handover. Removal of existing equipment is included where applicable, as is maintenance provision where required by the specification. The aim is to provide safe, reliable and maintainable systems suited to each building, meeting statutory requirements and the performance criteria in CIBSE Guide D for transportation systems in buildings. The project is divided into three separate site lots. Suppliers can bid for one, two or all three, and CCHA may award lots to one supplier or split them between suppliers. The work is lift installation and replacement (CPV 45313100).

CCHA invited tenders through an open competition. The stated enquiry deadline is 27 October 2026 at 12 noon; the submission deadline is 10 November 2026 at midnight. The contract period for each lot is 1 February to 1 June 2027. The estimated value is £270,000 excluding VAT (£323,999.99 including VAT); each lot is estimated at £90,000 excluding VAT (£108,000 including VAT). Each lot is evaluated independently, with the option to assess combined bids. Award is on the most economically advantageous tender basis: quality accounts for 50% and price 50%. Quality assessment covers technical compliance, delivery method, programme and resources, relevant experience and competence, and health and safety and risk management. Bids must include separate lot prices and site cost breakdowns, and are submitted electronically. Mandatory site surveys apply to all bidders.

This opportunity suits lift contractors able to manage the full replacement lifecycle, from design and manufacture through site logistics, installation, commissioning, testing and handover. Suppliers need to demonstrate technical compliance with the specification and applicable lift regulations and standards, including the Lifts Regulations 2016 and BS EN 81-20 and BS EN 81-50. The work requires a credible delivery method, programme and resource plan for multiple sites, with sequencing explained for each lot and concurrent or sequential delivery addressed when bidding for multiple lots. Bidders must provide relevant experience and competence, health and safety and risk-management evidence, including risk and COSHH assessments, a company health and safety policy, responsibilities and three years of RIDDOR accident statistics. A project method statement and organisation chart identifying key personnel and reporting lines are required. Site surveys are mandatory, and bidders should be able to price each lot and site separately. SMEs are suitable bidders.

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Notice Information

Notice Title

S20 Lifts - Avondale, Selwyn Morris & Galleon

Notice Description

Cardiff community Housing Association Limited (CCHA) invites tenders for the design, manufacture, supply, installation and commissioning of vertical transportation (VT) systems at the following locations: * Avondale Court * Galleon Way Flats * Selwyn Morris Court The works are divided into three separate lots as above. Tenderers may submit a tender for: * One lot only, or * Two lots or all three Each lot will be evaluated independently, and the Client reserves the right to: * Award one, two or all three lots to a single Tenderer, or * Award each lot to different Tenderers The Client's intention is to procure installations that: * Fully comply with all relevant statutory regulations and standards identified within this document * Meet the performance criteria set out in CIBSE Guide D (Transportation Systems in Buildings) * Provide safe, reliable and maintainable solutions appropriate to each building This Specification has been prepared by TUV SUD LCC, acting as Technical Advisor only. 1.2 Lotting and Pricing Requirements Tenderers shall structure their submissions in accordance with the defined lotting arrangement. For each lot tendered, Tenderers shall provide: * A separate total price for the lot * A breakdown of cost per site within the lot * A clear identification of any: o Shared costs o Efficiencies or discounts applied across multiple sites or lots Where a Tenderer submits for both lots, they may additionally provide: * A combined offer reflecting efficiencies for delivery of all four sites All pricing shall be: * Fully inclusive * Aligned with the scope defined in this Specification 1.3 Tender Evaluation Criteria Tenders will be evaluated based on the Most Economically Advantageous Tender (MEAT). The evaluation will comprise: * Quality: 50% * Price: 50% Quality (50%) Quality will be assessed based on the Tenderer's responses to the Quality Questions contained within Schedule 5, which may include (but are not limited to): * Technical compliance with the Specification * Methodology and delivery approach * Programme and resource planning * Relevant experience and competence * Health & Safety and risk management Full details of the quality evaluation methodology and scoring criteria are provided within Schedule 5 Price (50%) Price will be evaluated based on: * The total tendered sum, * Including any required cost breakdowns (per lot and per site), * In accordance with the pricing requirements set out in the tender documents General The Client reserves the right to: * Seek clarification on any element of a Tender submission * Take into account any qualifications when scoring * Evaluate lots separately or in combination to determine best overall value 1.4 Tender Process and Submission The tender process will be administered by CCHA via the Sell2Wales procurement portal. Tenderers shall: * Download all documentation from Sell2Wales * Submit their completed tender electronically via the portal only * Ensure submission is made in accordance with the portal requirements Submission Deadline: * Date: TBC * Time: 12 noon Tender Period: * Anticipated duration: Approximately 4 weeks from issue Tenders submitted after the stated deadline will not be accepted 1.5 Acknowledgement of Tender Tenderers shall confirm via Sell2Wales that they: * Have received the full suite of tender documents * Intend to submit a tender (or decline) * Consider the documents complete Any discrepancies or omissions shall be raised through the formal clarification process on Sell2Wales. 1.6 Scope of Tender Tenderers shall provide a fully inclusive offer for each lift installation, including but not limited to: * Design and engineering * Manufacture and factory testing * Delivery and site logistics * Removal (where applicable) * Installation and commissioning * Testing, certification, and handover * Maintenance provision (as specified) Tenderers shall clearly identify submissions on a per lot basis, with supporting technical and commercial information provided for each site contained within the relevant lot. 1.7 Completion of Tender Documents All schedules and return documents contained within this Specification (including schedule 4 tender particularst) shall be: * Fully completed * Signed where required * Submitted as part of the tender return Failure to provide the requested information may result in disqualification. 1.8 Qualifications and Deviations This Specification defines the minimum technical and performance requirements. Where a Tenderer proposes any: * Design deviation * Alternative materials * Alternative methods of installation or performance. These shall be: * Clearly stated in a separate qualifications schedule or covering letter * Fully detailed with justification If no such schedule is provided, it will be deemed that the tender fully complies with this Specification without deviation No post-tender qualifications will be accepted. 1.9 Alterations to Tender Documents Tenderers shall not: * Amend or alter the wording of the Specification * Attach conflicting terms and conditions Any such alterations: * May be disregarded * May result in the rejection of the tender 1.10 Method Statement Tenderers shall include a Project Method Statement, detailing their proposed approach, including: * Design process * Manufacturing arrangements * Delivery and site logistics * Installation methodology * Testing and commissioning * Programme and sequencing * Resource allocation An organisation chart shall be included, identifying: * Key personnel * Roles and responsibilities * Reporting structure from senior management to site level 1.11 Health & Safety / CDM Requirements The works fall within the scope of the: * Construction (Design and Management) Regulations 2015 (CDM 2015) Tenderers shall provide: * Risk assessments (including installation activities) * COSHH assessments * Company Health & Safety Policy * Organisational responsibilities for H&S * RIDDOR accident statistics for the previous 3 years 1.12 Statutory Compliance The lift installations shall fully comply with: * Lifts Regulations 2016 (as amended) * BS EN 81-20 and BS EN 81-50 * All associated and applicable Designated Standards Where deviations from Designated Standards are proposed: * Approval from an Approved Body shall be obtained * All associated costs shall be included within the Tender 1.13 Drawings and Technical Information This Specification shall be read in conjunction with: * Architectural drawings * Structural information * Any associated design documentation In the event of discrepancies, the Tenderer shall raise a clarification via Sell2Wales No assumptions shall be made without formal response. 1.14 Commercial Conditions CCHA * Does not guarantee that the project will proceed * Reserves the right not to accept the lowest or any tender * Shall not be liable for any costs incurred in tender preparation 1.15 Bona Fide Tendering By submitting a tender, the Tenderer confirms that: * The submission is made in good faith * No collusion or anti-competitive behaviour has occurred * Tender pricing has not been disclosed to any third party 1.16 Evaluation of Tenders Tenders may be evaluated on the basis of: * Most Economically Advantageous Tender (MEAT) * Technical compliance * Quality and methodology * Programme and delivery * Whole-life cost considerations * Experience and competence 1.17 Form of Contract The form of contract applicable to these works will be determined and issued separately by CCHA as part of the procurement process and will likely be in the form of MF1 Rev 6 or Rev 7. This Specification is intended to define: * The technical requirements * The performance criteria * The scope of works for the vertical transportation systems and does not prescribe a specific form of contract. 1.18 Commercial and Contractual Requirements Tenderers shall: * Review all commercial and contractual documentation issued via Sell2Wales * Ensure that their tender submission fully reflects and complies with those requirements Any: * Commercial qualifications * Proposed amendments to contract terms * Clarifications relating to contractual matters shall be submitted in accordance with the procurement process defined by CCHA. 1.19 Pricing and Programme Tenderers shall provide: VT - Performance Specification - Schedule 1 - Instructions for Tenderers * A programme of works for each lot, clearly identifying: o Key milestones per site o Sequencing of works across the sites within the lot Where tendering for both lots: * The Tenderer shall indicate whether works will be undertaken: o Concurrently, or o Sequentially Pricing and programme submissions shall: * Align with the form of contract issued separately * Reflect the constraints associated with working across multiple sites and occupied buildings (where applicable) The Client reserves the right to assess any combined lot submissions against individual lot submissions to determine overall best value 1.20 Site Surveys Site surveys are deemed mandatory for all bidders to ensure that an accurate submission is received.

Lot Information

Avondale Court

Cardiff community Housing Association Limited (CCHA) invites tenders for the design, manufacture, supply, installation and commissioning of vertical transportation (VT) systems at the above location

Galleon Way Flats

Cardiff community Housing Association Limited (CCHA) invites tenders for the design, manufacture, supply, installation and commissioning of vertical transportation (VT) systems at the above location.

Selwyn Morris Court

Cardiff community Housing Association Limited (CCHA) invites tenders for the design, manufacture, supply, installation and commissioning of vertical transportation (VT) systems at the above location.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078681
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096538-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

CPV Codes

42416100 - Lifts

45313100 - Lift installation work

Notice Value(s)

Tender Value
£270,000 £100K-£500K
Lots Value
£270,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Oct 20261 weeks ago
Submission Deadline
10 Nov 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Feb 2027 - 1 Jun 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Cardiff Community Housing Association (CCHA)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF24 5LQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Splott
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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