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VMware and Associated Services

UNIVERSITY OF GLOUCESTERSHIRE

This public procurement record has 1 release in its history.

Award

13 Oct 2026 at 14:59

Award Notice
Summary of the contracting process

The University of Gloucestershire purchased VMware software licences to run and manage multiple virtual machines on physical server hardware. The software supports better use of the university’s hardware, reduces reliance on physical servers and provides a flexible, scalable platform for delivering and managing IT services. Associated services are included in the requirement. The work serves the university’s campuses across Gloucestershire. This is a software and IT systems procurement, covering licences and related reseller and consultancy services, rather than a general-purpose IT support contract. The university is the buyer, with the requirement focused on its own virtualised server environment and the software needed to operate it.

The procurement is complete and the contract was awarded to Phoenix Software Ltd. The university used a direct award without a new competition, selecting the top-ranked supplier on Lot 3 of the SUPC Software License Reseller & Consultancy Services framework, which had itself been competitively established. The award evaluation was based on price. The contract was signed on 1 October 2026 and is active. Its value is £180,735.68. One lot was used; its tender status is recorded as cancelled, while the award and contract are active. The procurement record gives no contract start or end date, so the contract period cannot be stated from the published details.

This award demonstrates demand from the University of Gloucestershire for VMware licensing and associated reseller and consultancy services to support virtual machines across its campuses. Phoenix Software was selected as the framework’s top-ranked supplier, with price identified as the award criterion. Suppliers seeking to compete for similar work at this buyer should therefore be able to supply VMware licences and provide relevant associated services through an appropriate software licensing framework. Credibility will depend on framework eligibility and a competitive price, alongside the ability to support a university-scale virtualised server environment and its IT service needs. The requirement is specific to VMware software and the related services, rather than a broad purchase of hardware or unrelated IT provision.

How relevant is this notice?

Notice Information

Notice Title

VMware and Associated Services

Notice Description

The University of Gloucestershire requires VMware software licences to enable the University to run and manage multiple virtual machines on physical server hardware. This improves hardware utilisation, reduces the need for physical servers, and provides a flexible and scalable platform for delivering and managing IT services.

Lot Information

Lot 1

Direct award to Phoenix Software Ltd who are the top ranked supplier on Lot 3 SUPC Software License Reseller & Consultancy Services framework ITS4052.

Procurement Information

The SUPC Software License Reseller & Consultancy Services (SLRA) framework is compliant with the procurement regulations and has been established through a competitive tendering process. This is a direct award from the framework to top ranked supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0786bd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096629-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£180,735 £100K-£500K

Notice Dates

Publication Date
13 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF GLOUCESTERSHIRE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELTENHAM
Postcode
GL50 2RH
Postcode Area
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
TLK13 Gloucestershire CC
Local Authority
Cheltenham
Electoral Ward
Park
Westminster Constituency
Cheltenham

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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