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M-Files Document Management

Newark & Sherwood District Council

This public procurement record has 1 release in its history.

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14 Oct 2026 at 12:51

UK7 - Contract Details Notice
Summary of the contracting process

Newark and Sherwood District Council renewed its M-Files document management solution for one year. The purchase is a renewal of the existing document management system, rather than a wider supply of office equipment. The award classifies the procurement as goods and associates it with office and computing equipment and supplies, excluding furniture and software packages (CPV 30000000). Delivery is recorded in the United Kingdom; no more specific delivery place is identified. M-Files Corporation, based in Tampere, Finland, is the supplier. The requirement is therefore most relevant to the software provider and to businesses able to supply or support this particular document management platform for the council.

The procurement is complete and the contract is active. The council made a direct award below the threshold without competition. M-Files Corporation was selected for the single lot. The contract was signed on 2 April 2026 and runs from 2 April 2026 to 1 April 2027. Its value is £25,663.17 excluding VAT (£30,795.80 including VAT). The procurement was described as a one-year renewal of the M-Files Document Management Solution. No separate evaluation basis or eligibility criteria are recorded; the award followed the stated non-competitive route.

For suppliers who did not win, this award shows that Newark and Sherwood District Council buys a direct renewal of its M-Files document management system, rather than a newly competed, general-purpose office technology package. A credible competitor for a future requirement of this kind would need to provide the M-Files platform itself or demonstrate a strong ability to supply and support it, with the capacity to maintain an established document management service for a district council. The award went to the platform’s named supplier, so familiarity with M-Files and continuity of service are commercially relevant strengths. The requirement is a focused, modest-scale renewal, suited to a specialist platform supplier or partner rather than a provider whose offer is limited to unrelated office equipment.

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Notice Information

Notice Title

M-Files Document Management

Notice Description

1Y renewal of M-Files Document Management Solution

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078780
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/096981-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30000000 - Office and computing machinery, equipment and supplies except furniture and software packages

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£25,663 Under £100K

Notice Dates

Publication Date
14 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Apr 2026 - 1 Apr 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Newark & Sherwood District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
NEWARK
Postcode
NG24 1BY
Postcode Area
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
Not specified
Local Authority
Newark and Sherwood
Electoral Ward
Castle
Westminster Constituency
Newark

Supplier Information

Number of Suppliers
1
Supplier Name

M-Files Corporation

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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