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EditShare Hardware Components eAuction

BFI

This public procurement record has 1 release in its history.

Tender

15 Oct 2026 at 09:17

UK4 - Tender Notice
Summary of the contracting process

The British Film Institute is buying and integrating two EditShare hardware components to expand its existing EditShare system into a cluster with a dedicated Metadata Controller server. This is a hardware supply and integration requirement, covering data-processing equipment, hardware and servers. The equipment is for the Institute’s existing EditShare estate; the procurement gives London as the buyer’s location but does not identify a separate delivery site.

The buyer invited offers through an open competition, with an electronic auction. The deadline for questions was 19 October 2026 at 12:00, and bids were due by 21 October 2026 at 12:00. The stated contract period runs from 23 to 30 October 2026. The estimated value is £160,000 excluding VAT (£192,000 including VAT). The requirement is presented as one lot. Bids are evaluated on the basis of the most advantageous tender, weighted at 100%.

This opportunity is best suited to suppliers able to provide EditShare-compatible hardware and integrate it with an existing EditShare installation, including configuring a clustered system with a dedicated Metadata Controller server. Relevant capability includes supplying data-processing hardware and servers and completing a focused integration within a short delivery window. Suppliers should be able to participate in an electronic auction and submit their offer through the buyer’s online tendering system. The published requirement does not set out a particular accreditation, minimum capacity or prior-experience threshold, so the key commercial fit is demonstrable technical ability to deliver and integrate the specified components.

How relevant is this notice?

Notice Information

Notice Title

EditShare Hardware Components eAuction

Notice Description

We seek to procure and integrate two new EditShare hardware components in order to expand and integrate our existing EditShare estate to form a cluster with a dedicated Metadata Controller server.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078818
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/097270-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Not specified

Notice Value(s)

Tender Value
£160,000 £100K-£500K
Lots Value
£160,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Oct 20261 weeks ago
Submission Deadline
21 Oct 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
23 Oct 2026 - 30 Oct 2026 30 days
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BFI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W1T 1LN
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI36 Camden
Delivery Location
Not specified
Local Authority
Camden
Electoral Ward
Bloomsbury
Westminster Constituency
Holborn and St Pancras

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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