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Provision of PPE

South Hams District Council

This public procurement record has 1 release in its history.

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19 Oct 2026 at 09:41

Award Notice
Summary of the contracting process

South Hams District Council and West Devon Borough Council procured personal protective equipment (PPE) and clothing for their staff. The requirement covers protective and safety clothing, with delivery in Devon. The councils used an existing ESPO framework for PPE and clothing, which also covers workwear, schoolwear and body armour; this contract concerns the councils’ PPE requirement. South Hams District Council is the named buyer, and the procurement description identifies both councils as procuring the supply. The contract was intended to provide a short-term interim arrangement while local government reorganisation decisions were being made and West Devon prepared to bring its waste service in-house. The supplier was already familiar with the organisations’ operating arrangements and challenges.

The procurement is complete and the contract was awarded to SMI Group INT. The contract was signed on 10 August 2026 and has a value of £180,000. It is described as a 1+1 arrangement, with an optional one-year extension at the councils’ discretion. The councils made a direct award through the ESPO framework, without publishing a prior competition. They cited local government reorganisation and uncertainty over quantities as reasons for an interim contract, and said the incumbent offered immediate savings with proven service quality. Price was the stated award criterion. One bid was recorded. The lot is marked cancelled, while the award and contract are recorded as active; the procurement itself is marked complete.

For suppliers considering similar PPE requirements from these councils, this award shows that the buyer has used an established framework and a direct award route for an interim supply, rather than a new open competition. The selected supplier was the incumbent, and the councils specifically valued proven service quality, immediate savings and familiarity with their operating setup. Credible competitors would therefore need to demonstrate dependable PPE supply, competitive pricing and the ability to maintain service through organisational change and uncertain demand, including changes to the councils’ waste services. The purchase sits within a wider framework covering PPE, workwear, schoolwear and body armour, but this requirement was for the councils’ PPE provision. Price was the recorded basis for evaluation.

How relevant is this notice?

Notice Information

Notice Title

Provision of PPE

Notice Description

South Hams District Council and West Devon Borough Council looked to procure a supplier for the provision of Personal Protective Equipment on a 1+1 basis.

Lot Information

Lot 1

South Hams District Council and West Devon Borough Council awarded a 1+1 contract through the ESPO Framework: PERSONAL PROTECTIVE EQUIPMENT (PPE) AND CLOTHING, INCLUDING WORKWEAR, SCHOOLWEAR AND BODY ARMOUR REF 144_23. This was procured via the direct award option through the framework.

Options: An optional 1 year extension may be activated by the Authority if required.

Procurement Information

The county of which both authorities operated in were going through the LGR process which resulted in the decision being taken to award a short-term interim contract to cover this time, but also to allow a more long-term decision to be taken once an LGR model had been selected. This also allowed direct savings immediately with the incumbent who were proven to be of sufficient quality and service. West Devon Borough Council are insourcing their waste function from 1st April 2027 - this unpredictability leads to a difficult place to estimate quantities required from suppliers and therefore cannot accurately be judged until it is in place, therefore again awarding a formal contract to the incumbent allows the smooth transition of a supplier already knowing the setup and challenges of the organisation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078a59
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098295-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

35 - Security, fire-fighting, police and defence equipment

CPV Codes

35113400 - Protective and safety clothing

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£180,000 £100K-£500K

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Hams District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TOTNES
Postcode
TQ9 5NE
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK4 Devon
Local Authority
South Hams
Electoral Ward
Totnes
Westminster Constituency
South Devon

Supplier Information

Number of Suppliers
1
Supplier Name

SMI Group INT

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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