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Real-Time Location System Preliminary Market Engagement

Leeds Teaching Hospitals NHS Trust

This public procurement record has 1 release in its history.

Planning

19 Oct 2026 at 10:21

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Leeds Teaching Hospitals NHS Trust is considering procuring a real-time location system (RTLS), also known as a real-time tracking system. The technology would automatically identify and track the location of assets, equipment and inventory and, where appropriate, people. The Trust wants to understand how available solutions could support its operational requirements. The system would be for the Trust’s hospital sites in Leeds: Leeds General Infirmary, including Leeds Children’s Hospital and Leeds Dental Institute; St James’s University Hospital, including Leeds Cancer Centre; Seacroft Hospital; Wharfedale Hospital; and Chapel Allerton Hospital. This is a potential requirement, not a confirmed purchase. The Trust is seeking market insight to help shape its requirements and consider a future procurement approach.

The process is at planning: Leeds Teaching Hospitals NHS Trust is undertaking preliminary market engagement, not inviting tenders. It intends to hold a virtual supplier webinar on 11 November 2026, from 1pm to 3pm, using Microsoft Teams. Suppliers interested in attending are asked to email their organisation name and details for up to two representatives; invitations will then be sent to those representatives. A future procurement notice is expected on 19 March 2027. The planned contract period is 19 October 2027 to 18 October 2032. The estimated value is £500,000 excluding VAT (£6 million including VAT). The requirement is a single lot. No procurement method or evaluation basis is set out at this planning stage, and the Trust has not committed to proceeding with a procurement.

This engagement is relevant to suppliers of real-time location and tracking systems, including providers whose technology can locate hospital assets, equipment and inventory and potentially people. Suppliers with solutions that can support the operational needs of a large, multi-site acute hospital trust are well placed to contribute useful market insight. The Trust is seeking to understand available technologies and supplier capabilities, gather feedback to inform its requirements, and consider its future procurement strategy. Small and medium-sized businesses and voluntary, community and social enterprises are identified as suitable participants in the planned requirement. The engagement is a chance to explain the capabilities of relevant solutions and inform the Trust’s thinking before any formal procurement; participation does not confer an advantage or disadvantage in a later competition.

How relevant is this notice?

Notice Information

Notice Title

Real-Time Location System Preliminary Market Engagement

Notice Description

Real-Time Location System (RTLS) Preliminary Market Engagement Notice Leeds Teaching Hospitals NHS Trust (LTHT) intends to undertake a Preliminary Market Engagement (PME) exercise in relation to a potential requirement for a Real-Time Location System (RTLS). Purpose of the Market Engagement The purpose of this Preliminary Market Engagement is to: * provide interested suppliers with an overview of the Trust's high-level requirements; * understand the solutions, technologies and capabilities currently available in the market; * obtain supplier feedback and market insight to help inform the Trust's requirements; and * support the Trust in considering its potential future procurement strategy and approach. The Trust is interested in engaging with suppliers that provide Real-Time Location System (RTLS) solutions, sometimes referred to as Real-Time Tracking Systems. RTLS technology can be used to automatically identify and track the location of assets, equipment, inventory and, where appropriate, people in real time. Through this engagement, the Trust wishes to develop its understanding of available solutions and how these may support its operational requirements. Supplier Market Engagement Webinar: As part of the Preliminary Market Engagement exercise, the Trust intends to hold a virtual supplier engagement webinar as follows: Date: Wednesday, 11 November 2026 Time: 1:00 pm to 3:00 pm Location: Microsoft Teams Suppliers wishing to participate should email the Trust and provide: * the name of their organisation; * the names of up to two (2) representatives who will attend; and * the email address of each nominated representative. Following registration, the Microsoft Teams invitation will be issued directly to the nominated representatives. About Leeds Teaching Hospitals NHS Trust Leeds Teaching Hospitals NHS Trust is one of the largest and busiest acute hospital trusts in the UK. The Trust has a budget of approximately PS1.7 billion, employs more than 25,000 staff, and treated more than 1.7 million patients last year. The Trust's hospital sites include: * Leeds General Infirmary (LGI), including Leeds Children's Hospital and Leeds Dental Institute; * St James's University Hospital (SJUH), including Leeds Cancer Centre; * Seacroft Hospital; * Wharfedale Hospital; and * Chapel Allerton Hospital. Important Information This notice relates to Preliminary Market Engagement only and does not constitute the commencement of a formal procurement or competitive tendering process. Participation or non-participation in this market engagement will not, in itself, confer any advantage or disadvantage on any supplier in relation to any potential future procurement exercise. The Trust is not committed to commencing a procurement process following this engagement. Any future procurement opportunity will be subject to the Trust's governance requirements and the applicable procurement rules.

Planning Information

Real-Time Location System (RTLS) Preliminary Market Engagement Notice Leeds Teaching Hospitals NHS Trust (LTHT) intends to undertake a Preliminary Market Engagement (PME) exercise in relation to a potential requirement for a Real-Time Location System (RTLS). Purpose of the Market Engagement The purpose of this Preliminary Market Engagement is to: • provide interested suppliers with an overview of the Trust's high-level requirements; • understand the solutions, technologies and capabilities currently available in the market; • obtain supplier feedback and market insight to help inform the Trust's requirements; and • support the Trust in considering its potential future procurement strategy and approach. The Trust is interested in engaging with suppliers that provide Real-Time Location System (RTLS) solutions, sometimes referred to as Real-Time Tracking Systems. RTLS technology can be used to automatically identify and track the location of assets, equipment, inventory and, where appropriate, people in real time. Through this engagement, the Trust wishes to develop its understanding of available solutions and how these may support its operational requirements. Supplier Market Engagement Webinar As part of the Preliminary Market Engagement exercise, the Trust intends to hold a virtual supplier engagement webinar as follows: Date: Wednesday, 11 November 2026 Time: 1:00 pm to 3:00 pm Location: Microsoft Teams Suppliers wishing to participate should email the Trust and provide: • the name of their organisation; • the names of up to two (2) representatives who will attend; and • the email address of each nominated representative. Following registration, the Microsoft Teams invitation will be issued directly to the nominated representatives. About Leeds Teaching Hospitals NHS Trust Leeds Teaching Hospitals NHS Trust is one of the largest and busiest acute hospital trusts in the UK. The Trust has a budget of approximately £1.7 billion, employs more than 25,000 staff, and treated more than 1.7 million patients last year. The Trust's hospital sites include: • Leeds General Infirmary (LGI), including Leeds Children's Hospital and Leeds Dental Institute; • St James's University Hospital (SJUH), including Leeds Cancer Centre; • Seacroft Hospital; • Wharfedale Hospital; and • Chapel Allerton Hospital. Important Information This notice relates to Preliminary Market Engagement only and does not constitute the commencement of a formal procurement or competitive tendering process. Participation or non-participation in this market engagement will not, in itself, confer any advantage or disadvantage on any supplier in relation to any potential future procurement exercise. The Trust is not committed to commencing a procurement process following this engagement. Any future procurement opportunity will be subject to the Trust's governance requirements and the applicable procurement rules. In addition, you can e-mail your representatives e-mail to d.acheampong@nhs.net if interested in the preliminary market engagement webinar.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078a6f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098325-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£500,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
19 Mar 20275 months to go
Award Date
Not specified
Contract Period
19 Oct 2027 - 18 Oct 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leeds Teaching Hospitals NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS1 3EX
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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