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SHWD Cleaning

South Hams District Council

This public procurement record has 2 releases in its history.

TenderUpdate

21 Oct 2026 at 15:00

UK4 - Tender Notice
Tender

19 Oct 2026 at 16:06

UK4 - Tender Notice
Summary of the contracting process

South Hams District Council and West Devon Borough Council are seeking cleaning services for their council requirements in Devon, England. The procurement follows the planned expiry of the existing cleaning contract and is intended to provide a replacement service. The work is classified as cleaning services (CPV 90910000). The councils serve residents across a largely rural and coastal area, and the requirement is suitable for small and medium-sized enterprises. The listed delivery location is Devon; the councils are based in Totnes and Tavistock.

The councils invited offers through an open competition. The procurement has reached the tender stage. The single lot has an estimated value of £150,000 excluding VAT (£180,000 including VAT). Questions were due by 13 November 2026 at 12:00 UTC, and bids by 20 November 2026 at 12:00 UTC. The contract is scheduled to run from 1 April 2027 to 31 March 2029, with an option to extend by a further 12 months, to 31 March 2030. Evaluation is weighted 60% on price and 40% on quality. Participants must complete Volume 2, the PSQ, and submit bids through Volume 3, the ITT; failure to meet mandatory requirements makes a bid non-compliant and excludes it from further evaluation.

This opportunity may suit cleaning contractors, including smaller businesses, able to deliver the required council cleaning service across Devon. The stated evaluation gives price a greater weighting than quality, while still assigning quality a substantial share of the assessment. Suppliers should be prepared to complete the PSQ and provide evidence that they meet its mandatory requirements, then submit a compliant bid through the ITT. The contract requires delivery over a multi-year period, with the possibility of an additional year, so bidders should be able to sustain service delivery throughout the contract term. No particular cleaning specialisms, accreditations, staffing levels or prior experience are identified in the stated requirements.

How relevant is this notice?

Notice Information

Notice Title

SHWD Cleaning

Notice Description

South Hams District Council and West Devon Borough councils are local authorities in Devon, England. They are responsible for delivering a wide range of public services to residents across a largely rural and coastal area. The council focuses on maintaining high-quality services such as waste collection, planning, housing, and environmental protection. It places strong emphasis on sustainability, community empowerment, and digital inclusion, aiming to support both economic growth and environmental stewardship. Following the end of the Council's current cleaning contract which is due to expire March 31st 2027, the Council is inviting tenders to bid on a new contract for this going forward.

Lot Information

Lot 1

Renewal: The Authority may wish to extend the Contract by an additional 12 months by giving no less than 1 months notice of the end of the Contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078b1b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099577-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90910000 - Cleaning services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
20 Nov 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Hams District Council
Additional Buyers

West Devon Borough Council

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
TOTNES
Postcode
TQ9 5NE
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK43 Devon CC
Delivery Location
TLK4 Devon
Local Authority
South Hams
Electoral Ward
Totnes
Westminster Constituency
South Devon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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