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HDC-1714 WADKINS PAVILION REFURBISHMENT

Harborough District Council

This public procurement record has 1 release in its history.

Tender

19 Oct 2026 at 19:54

UK4 - Tender Notice
Summary of the contracting process

Harborough District Council is seeking a contractor to refurbish Wadkins Pavilion at Houghton and Thurnby Cricket Club. The works cover replacement of the roof covering, concrete repairs and drainage repairs; refurbishment of changing and shower facilities; installation of an accessible WC; replacement windows; and associated internal redecoration and fit-out. The proposal to adjust the Function Room glazing may also require changes to mechanical and electrical installation details, which were still being finalised. The pavilion is at Wadkins Way, Bushby, Leicester. This is a building refurbishment and repair project (CPV 45453100). The requirement combines external fabric and drainage work with internal refurbishment and accessibility improvements, alongside potential coordination of building services changes in the Function Room.

The council invited tenders through an open competition. A mandatory supervised site visit was a condition of participation; visits were scheduled for 2 and 9 November 2026, with advance registration required. Questions were due by 20 November 2026 at 16:00, and tenders by 27 November 2026 at 12:00. The contract period was set to run from 18 December 2026 to 30 June 2027. The estimated value is £495,000 excluding VAT (£594,000 including VAT). There is one lot. Evaluation gives 55% to quality, divided equally across five questions, 40% to price and 5% to social value. Tender documentation contains further service requirements; any confirmed changes to the Function Room mechanical and electrical details were to be issued by addendum.

The council considers the opportunity suitable for small and medium-sized enterprises and voluntary, community and social enterprises. It is suited to contractors able to deliver a coordinated pavilion refurbishment, including roofing, concrete and drainage repairs, changing-room and shower upgrades, accessible toilet installation, window replacement, decoration and fit-out. Bidders need to plan around the mandatory site visit: only suppliers who registered and attended in line with the stated instructions were eligible to tender, and bids from suppliers who had not attended could be eliminated without evaluation. The scope also calls for readiness to respond to possible mechanical and electrical changes linked to the Function Room glazing proposal. Quality carries more weight than price, with a substantial quality assessment across five questions and a separate social value component.

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Notice Information

Notice Title

HDC-1714 WADKINS PAVILION REFURBISHMENT

Notice Description

Harborough District Council are seeking suppliers who are able to carry out refurbishment works at Wadkins Pavilion, Houghton and Thurnby Cricket Club, including replacement of the roof covering, concrete repairs, drainage repair works, refurbishment of the changing and shower facilities, installation of a new accessible WC, replacement windows and associated internal redecoration and fit out works. Regarding the proposal that the Function Room glazing position is adjusted, this is likely to require some changes to the Mechanical and Electrical installation details in the Function Room. The details of these changes are being finalised with Harborough District Council. If changes are confirmed during the tender period then a tender addendum will be issued with the details of these changes. Mandatory Site Visit Attendance at a mandatory supervised site visit is a condition of participation in this procurement process. The site visit will take place at: Wadkins Sports Pavilion, Wadkins Way, Bushby, Leicester, LE7 9NA Site visits will be conducted on 2nd and 9th November 2026. Bidders must register in advance to attend the site visit. Instructions for registering and arranging attendance are set out in Section 7.2 of Document 1. Only bidders who have successfully registered and attended a site visit in accordance with these instructions will be eligible to submit a tender. Please note: The Council reserves the right to eliminate bids from the procurement process (without evaluation), that are received from any potential supplier that has not attended a site visit. Further information about the service requirements can be obtained in the tender documentation within this tender pack.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078b4c
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/098719-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45453100 - Refurbishment work

Notice Value(s)

Tender Value
£495,000 £100K-£500K
Lots Value
£495,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Oct 20261 weeks ago
Submission Deadline
27 Nov 20261 months to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
18 Dec 2026 - 30 Jun 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Harborough District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MARKET HARBOROUGH
Postcode
LE16 7AG
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF22 Leicestershire CC and Rutland
Local Authority
Harborough
Electoral Ward
Market Harborough-Great Bowden & Arden
Westminster Constituency
Harborough, Oadby and Wigston

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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