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Stand Space

Llywodraeth Cymru / Welsh Government

This public procurement record has 1 release in its history.

Award

20 Oct 2026 at 15:23

UK5 - Transparency Notice
Summary of the contracting process

The Welsh Government is buying exhibition stand space at the Food and Drink Expo, an event held at the NEC in Birmingham. The requirement is for exhibition space at the event, rather than the supply of general exhibition or event-management services. The work is associated with the event in Birmingham and supports the Welsh Government’s presence there. The listed service categories cover exhibition stands and the organisation of exhibitions, fairs and congresses (CPV 39154100).

The procurement is complete and the contract was awarded directly to WILLIAM REED LTD. The Welsh Government used a direct award because the supplier is identified as the sole provider of exhibition space for the event. The award is recorded as pending. The award value is £118,440 excluding VAT (£121,440 including VAT). The contract period runs from 9 November 2026 to 16 April 2027, with the Food and Drink Expo taking place at the NEC in Birmingham from 12 to 14 April 2027. The award was published on 20 October 2026; a signature date was scheduled for 6 November 2026. One lot covers the requirement.

For suppliers looking to compete for a similar requirement, this award shows that the Welsh Government buys stand space for its participation in a named food and drink trade exhibition. A credible supplier would need to control or provide access to the event’s exhibition space; the buyer relied on a sole-provider route for this purchase. Relevant commercial capability is therefore tied to securing stand space at the specific event, rather than offering exhibition services in general. The requirement was delivered as a single lot and went to a large company, indicating a discrete event-space purchase rather than a multi-lot programme. Businesses with relationships with exhibition organisers and the ability to arrange suitable space at the NEC would be best placed to address the same requirement if it returns to market.

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Notice Information

Notice Title

Stand Space

Notice Description

Stand Space at the Food and Drink Expo.The event is being held at the NEC in Birmingham from 12 - 14 April 2027.

Procurement Information

They are the sole provider of exhibition space for this event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c17
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099122-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39154100 - Exhibition stands

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£118,440 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Nov 2026 - 16 Apr 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Llywodraeth Cymru / Welsh Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3NQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

William Reed Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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