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Copy of Stand Space

Llywodraeth Cymru / Welsh Government

This public procurement record has 1 release in its history.

Award

20 Oct 2026 at 15:25

UK5 - Transparency Notice
Summary of the contracting process

The Welsh Government is buying exhibition stand space at the Food and Drink Expo, a trade event held at the NEC in Birmingham. The requirement is for event exhibition space rather than the design or construction of a stand: the procurement states that the event organiser is the sole provider of that space. The related service categories are exhibition stands and exhibition, fair and congress organisation. The work is associated with the event in Birmingham. This purchase supports the Welsh Government’s participation at the Food and Drink Expo; the published scope does not describe stand dimensions, fit-out, staffing or other event services.

The procurement is complete and the contract was awarded to WILLIAM REED LTD, the sole provider of exhibition space for the event. The award is recorded as pending. It was made by direct award, on the stated basis that the supplier alone provides exhibition space for this event. The award value is £118,440 excluding VAT (£121,440 including VAT). The contract period runs from 9 November 2026 to 16 April 2027; a signature was scheduled for 6 November 2026. The event itself takes place at the NEC in Birmingham from 12 to 14 April 2027. There is one lot, covering the stand-space requirement. The process does not set out separate evaluation criteria beyond the sole-provider rationale for the direct award.

For suppliers considering similar future requirements from the Welsh Government, this award shows demand for exhibition space at a major food and drink trade event, delivered through the event’s sole space provider rather than an open competition. A credible competitor would need to control or be authorised to sell the relevant event space; general exhibition stand design or build capability alone would not meet the stated basis for this purchase. The requirement is a single event-space booking, not a broader event-management commission. Suppliers able to provide access to the event venue’s exhibition inventory and coordinate a booking at the NEC are therefore closest to the demonstrated need. The scale is a substantial individual stand-space purchase, but the procurement does not describe additional delivery, build or staffing capabilities.

How relevant is this notice?

Notice Information

Notice Title

Copy of Stand Space

Notice Description

Stand Space at the Food and Drink Expo.The event is being held at the NEC in Birmingham from 12 - 14 April 2027.

Procurement Information

They are the sole provider of exhibition space for this event.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-078c18
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/099124-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK5 - Transparency Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

39154100 - Exhibition stands

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£118,440 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Oct 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
9 Nov 2026 - 16 Apr 2027 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Llywodraeth Cymru / Welsh Government
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 3NQ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

William Reed Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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